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Office Manager/Secretary

Employer
F1rst Commercial Recruitment
Location
Stockport
Salary
£19000 - £22000/annum + benefits
Closing date
20 Mar 2019

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Sector
Administration, Secretarial & PA
Hours
Part Time
Flexibility
Set hours
Contract Type
Permanent
Our client is a well-respected, long established, family owned construction business based in Stockport. They provide contracting services to the likes of local authorities, healthcare providers, property developers, volume housebuilders and office landlords alike.

They cover both supply and supply and install of their products to their client base and due to growth, the MD is now looking for a full time time person to help support the smooth running of the office and to provide day-to-day management of the office environment and directly managing, supporting and providing direction and leadership to the MD, Managers and office staff. There is an option for part time hours and there is a level of flexibility on when those hours could be. This is all very dependent on need, availability and level of skill/experience a person can bring with them.

With this in mind, this role could suit someone who is looking for 30/35 hours per week over 4 or 5 days. Our client can be a little flexible dependant on need/skill.

The company are also currently implementing IS09001:2015 and utilising the Investors in People framework via external support. Supporting the embedding of these standards into the business will be a key part of the role with internal and external support provided, so any experience with ISO would be beneficial.

Main duties to include:

- Assisting with management information system and ensuring all documentation is accurate and implemented/inputted in the correct and timely manner
- Managing the scheduling of appointments and working with the contracts manager to allow for the delivery of efficient and quality service
- Confidentially support and organise the Managing Director`s daily diary
- Provide general admin, secretarial and office support
- Produce and maintain contract job files
- Liaising with customers/suppliers
- Management reporting and analysis
- Contribute to client interaction and promote positive working relationships
- Help maintain a safe, secure, and healthy work environment by following and enforcing company policies and procedures in accordance with legal obligations
- Implementation of new procedures and frameworks that relate to meeting ISO Accreditation Standards
- Development and implementing new administrative systems, such as record management, record office expenditure and managing budgets
- Ensure all works are invoiced on a regular basis and within the correct timeframes in order to facilitate cash flow
- Any other duties deemed applicable

We are looking for:

- Experience within a general office admin role ideally within a construction or similar office type environment
- PC literate - knowledge and experience of Word and excel in particular
- Highly organised with excellent time management skills
- Enthusiastic and self-motivated
- Some experience/knowledge of the building/construction industry would be a distinct advantage
- Good communication skills both over the phone, written and face to face
- Happy to undertake a variety of tasks as typically needed in a small business as well as general office admin work
- Able to work in a methodical and timely way
- Excellent work ethic and attitude towards work
- Good management skills to help control and motivate the team
- Genuine desire to work in a small team and play a big part

In return you can expect:

- Salary: circa £19k-22k pro rata dependant on experience
- Hours: Flexible (30 to 35 hrs per week)
- Holidays: 20 days +stats (pro rata)
- Free parking

If you are interested in this position please contact Sharon on (phone number removed) or email a copy of your CV, quoting reference number: 2916 and where you saw the job advertised.

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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