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Office Manager

Employer
Clearline Recruitment Ltd
Location
Brighton
Salary
£33000/annum pro rata
Closing date
12 Apr 2019

View more

Sector
Administration, Secretarial & PA
Hours
Part Time
Flexibility
Set hours
Contract Type
Contract
Job Title: Office Manager

Location: Brighton

Salary: £33K Pro Rata

Working Hours: Part Time, 6 month Fixed Term Contact

Summary

Our client based in Brighton is looking for an Office Manager to join their team. To provide high-level executive and administrative support to the day to day running of the Procurement, Reception and Maintenance Departments.

Key Responsibilities

* Health and Safety

* Running the office

* Liaising with clients and external agencies when required (Cleaners/Security)

* Managing projects independently If required, including understanding and articulating goals and desired outcomes, establishing timelines and prioritising tasks

* Handling highly confidential information in a professional, discreet and conscientious manner

* Anticipating problems and finding appropriate solutions when issues occur

* To assist with facilities management

* To assist with the completion of an accurate forecasting spreadsheet

* To assist with longer term financial planning and budget setting

* Managing the office, including goods and services

* To proactively work with all departments to rapidly identify opportunities for cost savings and to cut unnecessary costs

* To monitor all operational costs and suggest improvements where needed

* To develop and manage relationships with suppliers, including the ongoing management of “preferred suppliers”

* To ensure that payments terms and managed and optimised in favour of the Company

* To research new suppliers, lead supplier negotiations and recommend supplier selection

* To provide active benchmarking of purchasing data

* To design and implement appropriate reporting tools to highlight cost savings achieved

Other

* Undertake other reasonable duties as instructed by senior management

* Willing to be able to work out of hours if required

* Escalating issues to the Director as appropriate

* Undertaking other reasonable duties as instructed

* Keep abreast of professional knowledge by studying developments within the industry. Participate in training as appropriate to maintain own professional expertise and CPD

* Escalate issues to Head of Finance as appropriate

Key Skills Required

* Good knowledge of Microsoft office packages (Outlook, Word, PowerPoint, Excel)

* Proficiency in English

* Health and Safety Qualification

* First Aid

* Good organisation and prioritising abilities

* Ability to multitask and work under pressure

* Exceptional problem-solving skills

* Ability to manage confidential information with utmost discretion

* Good attention to detail

* Proactive approach

* Excellent telephone manner

* Good interpersonal skills

* Ability to work efficiently in a team as well as independently

* High level of self-motivation

* Strong listening and communication skills

For more information please contact James Naylor at Clearline Recruitment

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