Office Manager
- Employer
- Clearline Recruitment Ltd
- Location
- Brighton
- Salary
- £33000/annum pro rata
- Closing date
- 12 Apr 2019
View more
- Sector
- Administration, Secretarial & PA
- Hours
- Part Time
- Flexibility
- Set hours
- Contract Type
- Contract
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Job Title: Office Manager
Location: Brighton
Salary: £33K Pro Rata
Working Hours: Part Time, 6 month Fixed Term Contact
Summary
Our client based in Brighton is looking for an Office Manager to join their team. To provide high-level executive and administrative support to the day to day running of the Procurement, Reception and Maintenance Departments.
Key Responsibilities
* Health and Safety
* Running the office
* Liaising with clients and external agencies when required (Cleaners/Security)
* Managing projects independently If required, including understanding and articulating goals and desired outcomes, establishing timelines and prioritising tasks
* Handling highly confidential information in a professional, discreet and conscientious manner
* Anticipating problems and finding appropriate solutions when issues occur
* To assist with facilities management
* To assist with the completion of an accurate forecasting spreadsheet
* To assist with longer term financial planning and budget setting
* Managing the office, including goods and services
* To proactively work with all departments to rapidly identify opportunities for cost savings and to cut unnecessary costs
* To monitor all operational costs and suggest improvements where needed
* To develop and manage relationships with suppliers, including the ongoing management of “preferred suppliers”
* To ensure that payments terms and managed and optimised in favour of the Company
* To research new suppliers, lead supplier negotiations and recommend supplier selection
* To provide active benchmarking of purchasing data
* To design and implement appropriate reporting tools to highlight cost savings achieved
Other
* Undertake other reasonable duties as instructed by senior management
* Willing to be able to work out of hours if required
* Escalating issues to the Director as appropriate
* Undertaking other reasonable duties as instructed
* Keep abreast of professional knowledge by studying developments within the industry. Participate in training as appropriate to maintain own professional expertise and CPD
* Escalate issues to Head of Finance as appropriate
Key Skills Required
* Good knowledge of Microsoft office packages (Outlook, Word, PowerPoint, Excel)
* Proficiency in English
* Health and Safety Qualification
* First Aid
* Good organisation and prioritising abilities
* Ability to multitask and work under pressure
* Exceptional problem-solving skills
* Ability to manage confidential information with utmost discretion
* Good attention to detail
* Proactive approach
* Excellent telephone manner
* Good interpersonal skills
* Ability to work efficiently in a team as well as independently
* High level of self-motivation
* Strong listening and communication skills
For more information please contact James Naylor at Clearline Recruitment
Location: Brighton
Salary: £33K Pro Rata
Working Hours: Part Time, 6 month Fixed Term Contact
Summary
Our client based in Brighton is looking for an Office Manager to join their team. To provide high-level executive and administrative support to the day to day running of the Procurement, Reception and Maintenance Departments.
Key Responsibilities
* Health and Safety
* Running the office
* Liaising with clients and external agencies when required (Cleaners/Security)
* Managing projects independently If required, including understanding and articulating goals and desired outcomes, establishing timelines and prioritising tasks
* Handling highly confidential information in a professional, discreet and conscientious manner
* Anticipating problems and finding appropriate solutions when issues occur
* To assist with facilities management
* To assist with the completion of an accurate forecasting spreadsheet
* To assist with longer term financial planning and budget setting
* Managing the office, including goods and services
* To proactively work with all departments to rapidly identify opportunities for cost savings and to cut unnecessary costs
* To monitor all operational costs and suggest improvements where needed
* To develop and manage relationships with suppliers, including the ongoing management of “preferred suppliers”
* To ensure that payments terms and managed and optimised in favour of the Company
* To research new suppliers, lead supplier negotiations and recommend supplier selection
* To provide active benchmarking of purchasing data
* To design and implement appropriate reporting tools to highlight cost savings achieved
Other
* Undertake other reasonable duties as instructed by senior management
* Willing to be able to work out of hours if required
* Escalating issues to the Director as appropriate
* Undertaking other reasonable duties as instructed
* Keep abreast of professional knowledge by studying developments within the industry. Participate in training as appropriate to maintain own professional expertise and CPD
* Escalate issues to Head of Finance as appropriate
Key Skills Required
* Good knowledge of Microsoft office packages (Outlook, Word, PowerPoint, Excel)
* Proficiency in English
* Health and Safety Qualification
* First Aid
* Good organisation and prioritising abilities
* Ability to multitask and work under pressure
* Exceptional problem-solving skills
* Ability to manage confidential information with utmost discretion
* Good attention to detail
* Proactive approach
* Excellent telephone manner
* Good interpersonal skills
* Ability to work efficiently in a team as well as independently
* High level of self-motivation
* Strong listening and communication skills
For more information please contact James Naylor at Clearline Recruitment
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