Lendlease have a need to appoint a permanent Office Manager within the Project Office on a large scale construction project in Manchester. The role is to provide office management and administrative support to the preconstruction and delivery teams on the project.

Accountabilities / Job description

• Overall responsibility and accountability for the smooth and efficient operation for the Project office
• Overseeing maintenance and housekeeping within the Project Office
• Provide secretarial support to senior management within the Project Office
• Diary Management
• Provide front of house service to all external and internal visitors
• Taking telephone calls - ability to proactively re-direct people to others who can or may be able to assist
• Organising internal and external site visits, conference calls, meetings, dinners, events etc
• Supporting senior management to expedite system processes, Appian, E-finance, Enablon and Footprint
• Booking of meeting rooms and organising of refreshments and lunches as required, ensuring charged to relevant project or overhead
• Support / provide BIW Conject documentation control
• Booking of hotels and travel through Lendlease approved provider
• Ordering of office supplies - stationery, paper and kitchen supplies
• Overseeing filing (including electronic) and post management system
• Collating and entering sustainability information onto Footprint.
• Collating and entering quality and safety KPI data.
• Supporting the project team in management of training, pulling presentations together and general file keeping.
• Work collaboratively with other assistances within UK Regions

Skills, Experience and Capabilities

Essential

• Ability to communicate effectively with all levels of personnel both internal and external including sensitivity to others
• Excellent planning and organisation skills with the ability to multi task, work to deadlines, prioritise tasks and work to optimum efficiency
• Professional and mature approach when dealing with internal contacts and external clients / stakeholders and sensitive information
• Maintaining confidentiality at all times
• Excellent computer skills - intermediate ability on Microsoft suite
• Strong networking and interpersonal skills
• Strong analytical skills, initiative and ability to think strategically and creatively
• The ability to be both a self-starter and to work as part of a team
• Proven reliability, attention to detail, high level of accuracy
• Enjoys a busy and demanding environment, however can remain calm under pressure and promote a calm environment
• Self-motivating with a 'can-do' attitude and demonstrable drive to get results
• Strong problem solving skills and can use own initiative
• Open, honest and willing to take responsibility for outcomes

Desirable

• Knowledge of UK Construction business
• Experience in a similar Role

Key Interfaces

• Internal - All level of employees within the Lendlease organisation
• External - Extensive liaison with external clients and stakeholders