Administrator
- Employer
- Mojo Mums
- Location
- Rickmansworth, Hertfordshire
- Salary
- £20000 - £25000/annum
- Closing date
- 17 Jun 2019
View more
- Sector
- Administration, Secretarial & PA
- Hours
- Part Time
- Flexibility
- Set hours
- Contract Type
- Permanent
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Job Title – General Administrator Reports to – Commercial Director
Location – Rickmansworth Salary - £20-24,000 FT
Full Time, Monday – Friday (part time would be considered across 5 shorter days)
Duties;
* Supporting the requirements of the Commercial department including typing of reports, letters, memo’s, minutes of meetings etc. (in a corporate style)
* Controlling documentation issue to subcontractors and clients in connection with the purchasing functions
* Liaising with Design, Construction and Accounting departments to provide both administrative support and control of existing project control procedures
* Reviewing, querying and seeking clarification and as advised, correcting documentation prior to issue outside the organisation
* Sorting incoming post and dispatching outgoing post and archiving, filing (paper and electronic)
* Liaising with couriers when required
* Photocopying, scanning and binding with responsibility for print room maintenance/tidiness/topping up photocopiers etc.
* Assisting PM, Purchasing, QS and Estimating departments as and when required as general admin support
* Arrange lunches, teas and coffee for meetings (internal and client) as and when required
* Telephone cover (taking calls and taking clear messages to be passed on)
* Any other duties assigned or deemed necessary
* Assist with upkeep/filing of sales literature and mailing of literature to clients
* Assist with ordering of office stationary and equipment
* Assist with general upkeep and tidying of office environment.
Skills / Experience Required;
* Highly organised, friendly, helpful and approachable
* Trustworthy, reliable, flexible and able to prioritise a changing to do list
* Maintain discretion at all times
* Able to work in a team
* Proficient and accurate in using Outlook, Word, Excel and PowerPoint
* Excellent administrative, procedural skills and able to work in a busy and confidential environment
* Good and articulate communication skills, both written and verbal, with an excellent telephone manner and the ability to communicate at all levels
* Organised and able to prioritise workload / multi-task, as supporting more than one department
* Self-motivated with ability to work with minimal supervision and a willingness to take on responsibility
* Confident team player, who enjoys a diverse and varied role
* Proactive with strong initiative to assist in all areas of administration
* Good time management
Location – Rickmansworth Salary - £20-24,000 FT
Full Time, Monday – Friday (part time would be considered across 5 shorter days)
Duties;
* Supporting the requirements of the Commercial department including typing of reports, letters, memo’s, minutes of meetings etc. (in a corporate style)
* Controlling documentation issue to subcontractors and clients in connection with the purchasing functions
* Liaising with Design, Construction and Accounting departments to provide both administrative support and control of existing project control procedures
* Reviewing, querying and seeking clarification and as advised, correcting documentation prior to issue outside the organisation
* Sorting incoming post and dispatching outgoing post and archiving, filing (paper and electronic)
* Liaising with couriers when required
* Photocopying, scanning and binding with responsibility for print room maintenance/tidiness/topping up photocopiers etc.
* Assisting PM, Purchasing, QS and Estimating departments as and when required as general admin support
* Arrange lunches, teas and coffee for meetings (internal and client) as and when required
* Telephone cover (taking calls and taking clear messages to be passed on)
* Any other duties assigned or deemed necessary
* Assist with upkeep/filing of sales literature and mailing of literature to clients
* Assist with ordering of office stationary and equipment
* Assist with general upkeep and tidying of office environment.
Skills / Experience Required;
* Highly organised, friendly, helpful and approachable
* Trustworthy, reliable, flexible and able to prioritise a changing to do list
* Maintain discretion at all times
* Able to work in a team
* Proficient and accurate in using Outlook, Word, Excel and PowerPoint
* Excellent administrative, procedural skills and able to work in a busy and confidential environment
* Good and articulate communication skills, both written and verbal, with an excellent telephone manner and the ability to communicate at all levels
* Organised and able to prioritise workload / multi-task, as supporting more than one department
* Self-motivated with ability to work with minimal supervision and a willingness to take on responsibility
* Confident team player, who enjoys a diverse and varied role
* Proactive with strong initiative to assist in all areas of administration
* Good time management
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