Administrative Assistant – Part-time

No of Hours:                                Flexible – between 25-30 per week

Probationary Period:                   3 months

Location:                                       Leicester

Reports To:                                   Sr Manager-Business Engagement

Position Summary

Would you like to be part of an amazing team of individuals that share common passion for an inclusive society, helping businesses, owned by ethnic minorities to become more successful, helping them achieve their dreams, creates jobs in the community they serve?  Working for MSDUK, you will be working with a busy team, supporting them to deliver professional programmes, exceptional customer service, maintain back office support and processes. We are looking for an experiences administrative assistant looking for a part-time role to join our small, friendly team based in Leicester. The individual must have excellent attention to detail, strong organisational and communication skills.

MSDUK is the UK’s leading non-profit membership organisation driving inclusive procurement. To deliver an ambitious growth plan we are recruiting an experienced administrative assistant to support the management and business support team.

Key Behaviours and Values

We need you to take pride in the impact of the work we make on communities, work as a cohesive team to achieve our goals, always look out for new ways to do things to improve performance, make new connections, maintain the best standard in every single aspect of your work and have fun!

Key Responsibilities

Business Support

• Supporting programmes team with administrative support
• Supporting marketing team with general support including collating stories for newsletters, ad-hoc content writing
• Supporting various Hub activities and programmes
• Coordinating office/ team meetings and recording minutes/managing tasks dashboard
• Additional support as and when required around annual conferences

Finance:

• Membership renewal reminders, invoicing and recording /maintaining data
• Maintaining/ recording supplier invoices and communication
• Annual insurance renewals
• General financial /accounting support to the accountant

Administrative Support:

• Updating and regular maintenance of mailing list, database both on excel and share point
• Order stationery and other goods
• Maintain internal contact detail lists
• General office upkeep and maintenance
• Managing internal meetings
• Enter/upload data, data checking and matching
• Run straight forward reports
• Make routine arrangements and bookings (including travel) according to set procedures
• Attending to phone calls, responding to general enquiries

CEO Support:

• Diary management
• Travel arrangements
• General administrative support

Key Selection Criteria

Skills and Qualifications

• Educated to GCSE standard (5 GCSEs at grade C/4 or above, including English) or equivalent
• Work experience as an administrator in a busy environment
• Excellent IT skills including Microsoft Office, Mailchimp, Office 365
• Experience of data input and accurate record-keeping
• Strong organisational, record keeping and administrative skills
• Excellent accuracy and attention to detail
• Excellent writing and verbal communication skills
• Good communication skills, with the ability to give and receive information effectively using a variety of methods and to communicate with a wide range of stakeholders
• Ability both to work as a member of a team and to demonstrate independent working and initiative
• An understanding of the importance of meeting customer needs and providing a high-quality service
• A willingness to be flexible towards duties and adaptable to change
• Ability to learn and use new IT systems