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Part Time Office Administrator (20hrs)

Employer
Opus People Solutions Ltd
Location
Lowestoft
Salary
£19656/annum
Closing date
10 Aug 2019

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Sector
Administration, Secretarial & PA
Hours
Part Time
Flexibility
Set hours
Contract Type
Permanent
About:

* Co-ordinate, process, develop and provide relevant information to enable the successful delivery of specific areas of the Property Management service within the building.

* Provide an efficient front-line service to tenants, customers, visitors and partner organisations.

* Supporting external tenants with administrative needs.

Responsibilities:

* Day to day management of specific processes including administrative, financial, IT and HR.

* Provide a friendly, efficient and welcoming reception and visitor management service.

* Place orders for stationery and kitchen supplies and maintain stock levels.

* Answer the telephone, respond to queries and transfer calls as required.

* Dealing with incoming and outgoing mail and distributing within the building daily.

* Provide an efficient, accurate customer service.

* Monitor supply and service ordering and delivery, including reactive and planned preventative maintenance, updating relevant IT systems.

* Verify and process supplier invoices for payment and raise invoices, monitor payments and resolve queries.

Skills and Experience:

* Have demonstrable experience in successfully carrying out specialist administration and financial procedures.

* Have a sound knowledge and understanding of administrative procedures and reception duties.

* Have excellent knowledge of Microsoft packages, e.g. Word, Excel, PowerPoint, Outlook etc.

* Have a professional and polite manner when dealing with colleagues and customers in person and on the telephone.

* Have good influencing and negotiating skills.

* Be a team player who is willing to share knowledge and expertise with others.

* Have basic training skills to deliver induction training and provide informal training for staff.

* Demonstrate an understanding of confidentiality and data protection requirements.

Permanent / 20hrs per week (full time available)

Location: Lowestoft

Salary: £19,656 per annumn (pro rata)

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