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Office assistant

Employer
Black Swan Analysis Ltd
Location
Maidenhead, Berkshire
Salary
Up to £30,000 per annum + benefits
Closing date
22 Sep 2019

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Job Details

General office assistant role, light secretarial duties, office administration and some PA work as detailed below:

Organise company events including:

  • Annual company off-site
  • Christmas event
  • Summer social event

Maintain the condition of the office and arrange for necessary repairs and maintenance for example:

  • Daily/weekly checks of paper in printers (make sure trays are filled)
  • Emptying the paper bin in the shredder
  • Weekly walk round to inspect carpeting, taps, light bulbs/fittings etc
  • De-scaling kitchen appliances (kettle & coffee machine) each month / cleaning dishwasher filters – the cleaner currently doesn’t do any of this…
  • Swapping out hand and kitchen towels for clean ones every week (or more frequently if needed)
  • Watering the office plants & repotting / pruning when needed
  • Point of contact with cleaners if/when necessary
  • Point of contact with the Landlord regarding maintenance of common areas

Board meetings:

  • Take notes during and type up minutes of board meetings every month
  • Distribute agenda and minutes to directors in advance of each monthly board meeting
  • Collate board meeting pre-read packs from participating departments (e.g. financial statements from Finance, BD activity updates from BD team)

Answer incoming calls.

Liaison with building main reception, notifying them of:

  • Office visitors or interviewees
  • Major deliveries
  • Requesting new access cards & car park fobs

Order office supplies as necessary and within budgets set by Finance. Items likely to include:

  • Printer cartridges
  • Paper for printers
  • Office stationery

Maintain office health and safety procedures, protocols and ensure the office is operating safely. Arranging training where necessary so that staff are compliant with Health & Safety in the office.

Provide direct administrative supports as needed such as:

  • Scheduling appointments, meetings, and events
  • Calendar management for CEO / Operations
  • Booking travel and accommodation
  • Mailing and shipping packages

Hours: ideally 15-20 hours per week, depending on the work-load.

Company

Black Swan Analysis is a boutique business analysis consultancy based in the UK.

Founded in 2007, the company provides a range of services to biotechs and university spin-outs, business development departments, CROs and investment companies. Our areas of expertise include forecasting excellence and patient segmentation which are supported by an array of proprietary tools such as comprehensive epidemiology and pricing databases.

Typical services include:

  • Dynamic oncology flow modelling to value oncology assets at any stage of development (Onco-Strat)
  • Regulator/ due- diligence- ready epidemiology data (Epiomic segmentation database)
  • Prescription-only medicine ex-manufacturer pricing data for Europe (Rx Price Index)
  • Custom disease area reports
  • Competitive intelligence & market landscape assessments
  • Product valuations / forecast models and market assessments

Our philosophy at Black Swan Analysis is to create a collaborative environment that enables us to provide an unparalleled level of satisfaction and quality to our clients.

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