Secretary - 12185

Number of jobs available
1

Region
East of England

City/Town
Brampton , Ely

Building/Site
Ely Office, Brampton Office

Grade
Staff Grade 2

Post Type
Fixed Term

Working Pattern
Full Time, Part Time

Role Type
Administration / Corporate Support

Salary Minimum
£18,392 (pro-rata)

Job description
We are looking for a secretary to join the team on a fixed term basis. Your primary role will be to provide excellent administrative support to members of our Area Leadership team. This will include tracking, collating and organising information, emails and files; managing calendars, arranging travel and accommodation and being the point of contact for the managers you support. You will be organising and capturing actions in meetings, drafting and preparing documents, sharing information with different teams across the area.

The team
You will be part of a friendly group of secretaries, based in a number of different offices, supporting the Area Leadership team. You will work closely with the Area Director's personal assistants. The secretarial team is part of the Customers and Engagement team within the East Anglia area of the Environment Agency.

Experience/skills required
We are seeking an experienced secretary with good verbal and written communication skills. You'll need to be organised, customer focused and a good communicator. Team work and a positive attitude are essential. You'll have a proven ability to work unsupervised, work well within teams, manage your own workloads and meet tight deadlines. Other key requirements for this job include IT confidence and literacy including but not limited to Microsoft Outlook, Word and Excel.

Some ad hoc travel to other offices within the area may be required.

Contact and additional information
The grade rate is £18,392 pro rata - full time/part time hours considered.

A full UK driving licence is desirable.

There are opportunities to get involved with incident management, we have a flexible range of roles you can volunteer for and you'll get all the training and support you need. If successful, your line manager will discuss arrangements with you depending on your role and circumstances.

The information in the candidate pack is taken from a generic role profile so, whilst relevant it is not specifically tailored to this position. The advert provides you with details of key accountabilities and skills needed to succeed in this role.

If you have any questions please contact the hiring manager: Jen Woodward - [email protected] or 07500 102862

Job description attachment 1
Candidate Pack - 12185.docx - 766KB
Converted File Candidate Pack - 12185.docx.pdf - 1620KB

Job description attachment 2
Job Profile - 12185.pdf - 66KB

Closing Date:

27/08/2019, 23:55 hours

Level of security checks required
Basic Check

Length of contract
30/04/2020

Competence 1
Focuses on Customers and Partners

Description
In this role you may be required to provide secretarial and admin support to more than one manager. Can you provide an example of a time when you have been asked to be in two places at once, how did you balance the needs of your customers?
Please note, your answer will be used for interview selection.

Competence 2
Achieves Results

Description
Describe a time when you were asked to complete a big piece of work at very short notice, how did you ensure you were successful?.
Please note, your answer will be used for interview selection.

Competence 3
Works in Teams

Description
It's likely that in this role you will be supporting teams based across multiple offices. Please can you tell me about a time when you have worked with a dispersed team and how you built good working relationships with the different team members?
Please note, your answer will be used for interview selection.

If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.

We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.

We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.

The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.