Location

Spring Place, Southampton. SO15 1EG.

About the job

Do you have exceptional communication skills?

Can you build solid working relationships with internal and external stakeholders?

Would you like the opportunity to travel around the UK’s coastline?

If so, we would love to hear from you!

Job description

The Maritime and Coastguard Agency (MCA) are looking for an Estates and Computer Aided Facility Management Support to join their busy Estates team.

You will assist the MCA Estate Team in the implementation of the Computer Aided Facilities Management Package (CAFM) which will involve ensuring the compliance and input of all legal statutory documentation and information.

This is an exciting opportunity to work alongside the Head of Estates Projects Manager and be involved in a range of projects whilst assisting in the maintenance and refurbishment work to the wider Estate.
 

Responsibilities

The role responsibilities include:

• Liaising with property consultants and the Total Facility Management (TFM) provider to obtain site specific information
• Cleansing and taking responsibility for the inputting of all data and information into the CAFM system
• Running Reports from the CAFM to assist the MCA in checking all legal compliance is up to date
• Working with the Compliance Officer to ensure all MCA properties are legally compliant
• Maintain records of maintenance works undertaken across the MCA Estate
• Completion of Request to Purchase (RTP) paperwork, ensuring corporate governance
• Upload and track purchases through the Aggresso Business World (ABW) finance package

One week in four is likely to be travelling in the UK, some of which will be to geographically dispersed locations. These can sometimes be at short notice (not weekends), and are highly likely to include overnight stays.

About you

We are looking for someone who is a natural communicator with excellent verbal and written skills and can express themselves confidently and concisely. You will represent the Agency in a professional and clear manner, ensuring key messages are delivered to both internal and external stakeholders in a timely manner.

Excellent organisational skills are required and you will have the ability to manage and filter workflow. You will organise and prioritise your work to maximise productivity and achieve all deadlines whilst being highly adaptable and flexible, adjusting to the requirements of the role.

You will be someone who naturally enjoys working collaboratively with different business areas and likes the challenge of influencing others to achieve business outcomes. You can build rapport quickly with both internal and external stakeholders which enables you to create solid working relationships. Through this you will be able to capture, assess, and meet the needs of your stakeholders.

We require someone with experience of budgeting and cost management who can estimate costs, produce budgeting forecasts, and control actual spend against budget. You will be highly capable in the use of Microsoft Excel to manage project budgets.

About us
The Maritime and Coastguard Agency (MCA) implements the government's maritime safety policy in the United Kingdom and works to prevent the loss of life and occurrence of pollution on the coast and at sea.

Safer lives, Safer ships, Cleaner seas.

Our vision is to be the best maritime safety organisation in the world.

Find out what it's like to work at the Maritime and Coastguard Agency

We are part of the Department for Transport (DfT). DfT is a great place to work, and our ‘one team’ approach really makes a difference. We value our staff and that’s why we’re committed to nurturing an inclusive environment across the Department.

You’ll be part of an innovative organisation that invests in all our people, ensuring we have the diverse skills to deliver transport that moves Britain ahead now and into the future.

Behaviours

We'll assess you against these behaviours during the selection process:

• Working Together
• Communicating and Influencing
• Managing a Quality Service
• Delivering at Pace

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance. Things you need to know Security

Successful candidates must pass a disclosure and barring security check.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

As part of the application process you will be asked to provide a Personal Statement. When considering your experience please tailor this to show evidence of the following:

• Organisational and time management skills with the ability to prioritise work
• Excellent communication skills, both verbal and written with the ability to tailor these
• Stakeholder engagement skills and building strong working relationships
• Ability to manage project budgets using Excel spreadsheets
• Ability to develop, produce and maintain schedules for activities that take account of resource requirements

The sift is due to take place 06/03/2020.

Interviews/assessments are likely to be held 25/03/2020.

Interview location to be confirmed.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. As a result, your assessment could include:
• an interview with one or more exercises

The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity. For further information on Success Profiles please click here

Your interview may consist of a range of question types. These may include questions about:
• what energises and motivates you
• how you would manage situations relevant to the role
• your previous experience
• your professional skills and knowledge

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Further Information

This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.

We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the sift panel.

We may hold a merit list for up to twelve months. During this time, if a similar role is identified and you have been placed on the merit list you may be considered for the post. Within the merit list period, your application form and selection information may be shared across the department and its agencies.

If successful and transferring from another Government Department a criminal record check may be carried out.

Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected] stating the job reference number in the subject heading.

New entrants are expected to join on the minimum of the pay band.

Reasonable adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs.

Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Any move to the Department for Transport will mean you will no longer be able to carry on claiming childcare vouchers.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information Contact point for applicants Job contact : Name :   Gail Robertson Email :   [email protected]   Recruitment team : Email :   [email protected] Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission