About the job Summary

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including Black, Asian and Minority Ethnic (BAME) people, people with a disability, and people with gender diverse identities.

Do you enjoy working in a fast-paced environment and using your initiative?

Does being part of an international team excite you?

Are you passionate about diversity and inclusion?

This is an exciting opportunity for a highly organised and adaptable person to join us. If this sounds like you then please apply! We can’t wait to hear from you!

Job description

If successful you will support the Deputy Director for Europe and International, ensuring they are managing their time effectively. Acting in a key support role to ensure that they are well briefed ahead of meetings and engaging all parts of their team. The Deputy Director also actively supports diversity and inclusion initiatives, so you will be a part of driving forward these initiatives to support this work and help deliver improvements by working collaboratively across the Directorate.

You will play an integral role ensuring that the Deputy Director’s diary is correct and up to date, arranging meetings appropriately for maximum efficiency and using your knowledge of what’s important to her to manage requests. You will work closely with the team, cascading key messages and updates.
 

Responsibilities

Roles and Responsibilities

- Supporting the Deputy Director in the delivery and monitoring of the recognition reward schemes to ensure fairness and equality

- Working collaboratively with our offices in Canada and Washington to ensure joined up working through commission information and ensuring reporting and data is returned on time

- Ensuring necessary travel arrangements are made when required and in line with requirements and the Department’s policies.

- Managing the Deputy Director’s diary appointments to ensure their time is being used efficiently, meetings are appropriately prioritised and organised promptly

For a full list of roles and responsibilities, please see the attached role profile

Additional information

We are following current government guidelines and working remotely, if successful at interview you will be provided with IT equipment to carry out your duties remotely.

Once usual service resumes there will be occasional travel involved with this role, this will usually occur 1-2 times a year. You will be provided with full notice of this.

About you

To be successful, you will need to be a highly organised individual. You are someone that can handle several conflicting priorities at any one given time, ensuring that each task is completed within a timely manner.

We are seeking a driven individual who adapts well in a busy environment, you love to go above and beyond at work and overachieve where possible. Excellent communication skills are pivotal to this role, you will have the ability to provide guidance and robust recommendations to internal stakeholders.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Managing a Quality Service
• Making Effective Decisions
• Delivering at Pace

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out more about what it's like working at the Department for Transport.

Things you need to know Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

How to apply

Please submit your CV, outlining how your experience and skills meet the requirements of the role.

For your personal statement, please outline the following:

- Your experience of communicating important information clearly and succinctly, you should include how you adapted your communication style to suit the needs of others

- Your experience of when you’ve managed conflicting priorities and how you ensured that your prioritised effectively to ensure agreed timelines were met

- Your experience of when you’ve used information and / or data to make a decision or a recommendation. You should include any challenges you faced making this decision.

Selection Process

The sift is due to take place on the 11th of November

Interviews are likely to be held on the 25th of November

This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. As a result, your assessment could include:

• an interview and a written exercise

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

For further information on Success Profiles visit our Careers website

Further Information

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email [email protected] for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.