Finance Officer

01 Mar 2021
29 Mar 2021
Part Time
Contract Type
RECRUITMENTiQ are working in partnership with a theatre company that is currently seeking a Finance Officer.
Responsible to: Finance Director, Executive Producer
Key relationships: Company Administrator
Hours of work: 2 days per week from. Currently from 10am - 6pm Monday and Wednesday but other flexible working hours and patterns are possible.
Salary: GBP22,(Apply online only) - GBP24,(Apply online only) pro rata depending on experience
Key Objective To run the Company's day to day financial activities. Job Description
The Finance Officer's key duties are:

Purchase ledger
Receive all purchase invoices
Ensure all purchase invoices are authorised by the appropriate person
Code and enter purchase invoices onto Xero
Manage credit card statements by ensuring all receipts/invoices are authorised by the appropriate person, coding and posting onto Xero
Manage expense claims by processing approved claims, coding and posting onto Xero
Ensure payment run is authorised by the Executive Producer or the Company Administrator as appropriate
Submit payment runs by BACS and bank transfer
Allocate payments and direct debits on Xero
Reconcile supplier statements, investigating and resolving any differences
Monitor aged creditors
Sales Ledger
Generate sales invoices and credit notes in Xero
Maintain the sales ledger, matching invoices and receipts and adjusting for sales ledger and purchase ledger contras
Allocate receipts and credit notes on Xero
Monitor aged debtors and chase outstanding debts
Enter bank account transactions onto Xero from bank statement downloads
Perform bank reconciliations, investigating and resolving any differences
Manage petty cash in conjunction with Pilot's Company Administrator
Count petty cash and reconcile to Xero at regular intervals and at the year end
Prepare monthly payroll for core staff team
Prepare weekly payroll as needed for touring teams
Maintain the payrolls for starters, leavers and changes to payroll standing data
Maintain payroll and pension record for starters, leavers and pension opt-outs
Calculate holiday pay for touring teams
Run pension auto-enrolment procedures
Ensure payroll is authorised by the Executive Producer or the Company Administrator as appropriate
Submit payroll by BACS
Prepare HMRC Payment Submissions (FPS) for monthly payroll only
Email payslips to employees and actors' agents in timely manner
Issue P45's for leavers in a timely manner
Run weekly and monthly payroll reports
Upload payroll data via the Nominal link in Sage in the week/month of processing
Process monthly PAYE/NIC payments to HMRC
Make monthly payments to any external benefit and pension providers, and any other deductions to the relevant body
Reconcile payroll nominal ledger accounts, investigating and resolving any differences
Run the payroll year end and issue P60's
Answer any payroll queries, working with the Company AdministratorOther

File all accounting documents
Reconcile control accounts in Xero, investigating and resolving any differences
Run reports on Xero as required
Produce financial information as required
Producing any other routine or ad hoc reports for management meetings, boards and finance committees as may be requested by Finance Director or Executive Producer
Undertake other administrative duties as may be reasonably requiredGeneral

Follow guidelines, procedures and policies provided by the company in relation to financial management
Be familiar with the Company's policy, structure and work
Be aware of Health and Safety issues and to follow Pilot Equal Opportunities and other Policies at all times in their work.
Undertake other administrative duties as may be reasonably required.
Operate in accordance with the Company's employment, health & safety, diversity, safeguarding and other practices, policies and proceduresPerson Specification
Essential Criteria

Minimum 5 years' experience in an accounting role
Experience of all aspects of purchase ledger, sales ledger, bank and cash, payroll
Ability to manage a wide variety of tasks and changing priorities
Ability to work well under pressure and to tight deadlines
Excellent time management and organisational skills
Good knowledge of computerised accounts
Good knowledge of Excel and Word
Ability to work unsupervised
Ability to work in a team
Commitment to Equal Opportunities practices
Experience/knowledge of Xero Accounts
Experience/knowledge of Sage 50 Payroll
Desirable Criteria
Knowledge of payroll in a theatre environment
Knowledge of VAT in a theatre environment
Interest in creative industriesEqual Opportunities Information provided by you on the Equal Opportunities Monitoring Form will be used to monitor our equal opportunities policy and practices. This part of the form will be detached from the main body of the application form and will not form any part of the selection process.
Work Permits Under the Asylum and Immigration Act, we are required to check that anyone taking up employment with us has the legal right to work in the UK. Successful applicants will be asked to provide us with documentary evidence to support their entitlement to work in the UK prior to taking up employment.
Application process
Please send an up to date CV with a covering letter detailing your experience and suitability for the post with reference to the Job Description and Person Specification. These should be emailed along with a completed Equal Opportunities Monitoring Form. Interested? Don't hesitate! Go to the "Apply now" section by Midday on Friday 5th March 2021. Interviews will be held by video conference on Friday 12th March 2021