Finance & Directorate Support Manager

Location
Southampton, Hampshire
Salary
£26,126
Posted
17 Sep 2021
Closes
06 Oct 2021
Contract Type
Permanent

Location

Southampton

About the job

We welcome applications from all communities and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.

Have you got a passion for working in a finance environment and a flair for numbers?

Are you an ambitious person who loves to exceed your goals?

Do you have exceptional written and oral communication skills and deliver outstanding customer service?

If so, we would love to hear from you!

Job description

Here at the Maritime & Coastguard Agency (MCA), we are looking for a Finance & Directorate Support Manager to join us. This role has specific directorate finance responsibilities in relation to finance transaction controls, risk management, financial management and governance including regularity and propriety. The role involves routine financial management of the directorate budgets and MCA's government credit cards, assessment of VAT treatment on financial transactions and directorate procurement. You will be responsible for the management and completion of the monthly directorate reports and risk register, administration of the MCA’s hospitality register and fraud checks in accordance with Cabinet Office control framework. You will also be responsible for providing executive support to the Director and Assistant Directors to include diary management, drafting correspondence, taking minutes (including confidential casework meetings) and report compiling.
 

Responsibilities

include, but not limited to are:

• Responsible for the routine finance management of the MCA's government credit cards, working with the cardholders and approvers to
ensure transactions are cleared each month to enable financial journal completion.

• Carry out post-payment checks of Government Credit Card spend for inclusion in the MCA's Counter Fraud Action Plan and maintain records of
all Government Credit Card transactions over £500, in line with the Government's Transparency Agenda.

• Working with the Finance & Compliance Manager take responsibility for the production of month-end reports for the directorate including accruals and prepayments.

• In support of the Assistant Director, Finance Control and Finance & Compliance Manager review financial transactions in relation to recoverable/non-recoverable VAT.

• Managing directorate procurement, including relevant approval documentation, raising requisitions and subsequent financial management,
Including goods, receipting.

• Responsible for management and collation of directorate risk register including working with risk owners for periodic updates.

• Responsible for management and completion of the Directorate key performance indicator framework and the performance report.

• Manage confidential casework on behalf of the Fraud Officer and the Nominated Officers for whistle-blowing.

• Responsible for monthly management, fraud checks on new and amended suppliers in Finance System (ABW).

• Provide executive support to the Director and Assistant Directors to include diary management for periodic finance "deep dives" with MCA
Directors, drafting correspondence, taking minutes (including confidential casework meetings) and report compiling.

• Responsible for managing the monthly Directorate management boards

For further information, please see the attached role profile.

About you

We are looking for someone with knowledge and experience in financial transactions and/or operations and who has exceptional oral and written communication skills. You will be able to tailor these to suit your audience and can do so clearly and confidently to ensure understanding.

Excellent organisational skills are required, and you will be able to manage and filter workflow as well as organise and prioritise your work to maximise productivity and achieve all deadlines. You will be highly adaptable and flexible, adjusting to the requirements of the role.

You will have good attention to detail and take pride in producing work to a high standard. Proven IT skills are essential, in particular Microsoft Office software including Word and Excel.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Delivering at Pace
  • Making Effective Decisions
  • Seeing the Big Picture
  • Working Together

Technical skills

We'll assess you against these technical skills during the selection process:

  • Management Reporting
  • Financial Operations

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Things you need to know Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Experience and Technical skills.

We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

The Government Finance profession frameworks can be found via the following links:

https://gff.civilservice.gov.uk/financial-operations/eo-executive-officer/

https://gff.civilservice.gov.uk/management-reporting/executive-officer/

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

As part of the application process, you will be asked to complete a CV and statement of suitability. Further details around what this will entail are listed on the application form.

When considering applying please look at how your experience relates to the role, and tailor your statement of suitability to reflect the role and the essential requirements listed below:

• Knowledge and experience of finance transactions/operations
• Proficiency in Microsoft Excel
• Good written communication skills
• Ability to adapt to changing priorities
• Diary management

The sift is due to take place w/c 4 October 2021.

Interviews are likely to be held week w/c 18 Oct 2021.

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Please see attached candidate notes for further information about our recruitment process.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

Further Information

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email DRGComms@dft.gov.uk for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants Job contact : Name :   Jane Jackson Email :   Jane.jackson@mcga.gov.uk   Recruitment team : Email :   dftrecruitment.grs@cabinetoffice.gov.uk Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: dftrecruitment.grs@cabinetoffice.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission
 

Attachments Role Profile Opens in new window(pdf, 229kB) Candidate Notes Opens in new window(pdf, 823kB) Z. Candidate Guidance for CV and Personal Statement Opens in new window(pdf, 405kB)

 

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