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Part Time Receptionist (Mornings)

Employer
Confidential
Location
Yateley
Salary
11.00 - 11.70 GBP Hourly + free parking
Closing date
10 Nov 2021

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We are a well established, professional and well respected manufacturing and engineering company seeking a Part Time Receptionist to join our team based from our UK Head Office near Camberley working Mon to Fri 7.45am to 1pm paying GBP23k pro rata which is equivalent to GBP11.70 per hr or GBP16k annually for the hours worked. We can offer free parking, 25 days holiday and a full benefits package.

The main focus of the role is to deliver an effective and efficient Reception service at all times to visitors, callers and employees and to consistently promote a professional image of the company.

To continually exceed expectations by providing a first-class visitor/caller experience and delivering an efficient and effective Reception service at all times, whilst promoting a professional image of the company.

• To provide a first-class experience to all Company visitors, through the initial welcome and assistance with completion of the signing in/out process (including Health & Safety information), awareness of relevant Company policies & practices, prompt announcement to host of arrival and help with general enquiries during the visit.
• To receive and respond to all incoming calls in a timely and professional manner; diverting calls and taking messages where appropriate whilst ensuring accuracy of detail and prompt delivery.
• To maintain a clean and tidy Reception area which is welcoming for visitors and promotes a positive first impression.
• To manage the core administrative processes including ordering and stock control of office stationery including yearly ordering of diaries and one-off stationery requests, establishment and maintenance of filing systems including maintenance of up-to-date Corporate Register and the logging in/out of Company pool mobiles etc.
• To coordinate the ordering of business cards for all Company offices worldwide, ensuring that personal information is up to date i.e. job titles, mobile phone numbers etc and that adequate stocks of business cards are held for day-to-day usage and at peak times for scheduled exhibitions and shows.
• To manage efficient postal service processes for both incoming and outgoing mail; ensuring accurate records are kept, post is distributed in a timely manner, the supply of stamps is maintained and the franking machine is kept topped up with sufficient credit.
• To review, develop and maintain written procedures detailing all core administrative processes and procedural requirements, in accordance with prevailing Quality standards.
• To ensure a comprehensive handover is delivered to the other Receptionist on a daily basis.
• To book the Board Room when required.
• To regularly check the email quarantine system and release emails as appropriate.
• To create LAN/WiFi access for visitors when required.
• Additional ad hoc tasks - administrative support to other departments
• Fax remittance advice notes and statements to customers regularly. On an ad-hoc basis sort Purchase Orders.
• Taxis - book upon request and ensure the company pays only when Reception are advised by department
• Lunches - take lunch orders for meetings, understand special dietary requirements and coordinate the booking and delivery of these.
• Pro-actively ascertain refreshments required for important meetings (water, etc.)

This is a job share role and as such some flexibility would be desirable but not essential. To be successful you should have previous front facing office based reception experience, ideally working for a corporate or larger organisation. You should be PC literate in Word, Excel and Outlook and have a confident but friendly manner and be happy working for a large engineering/manufacturing company with experience of meeting and greeting visitors. In return we can offer a competitive salary, free parking and a full benefits package.

Please submit your CV asap for immediate consideration

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