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Senior Facilities and Project Manager- Flexible Working Available

Employer
Driver and Vehicle Standards Agency.
Location
Swansea (Abertawe)
Salary
£38,654
Closing date
14 Nov 2021

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About the job Summary

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce. We pride ourselves on the positive impact diversity has and promote inclusivity and equality of opportunity for all. Our recruitment process is anonymised, which means that your name, date of birth and other personal details will not be seen by the sift panel.

Senior Facilities & Project Manager 

Salary: £38,654

Location: Swansea 

Are you passionate about leading projects in contract management, business change and procurement of FM Services?

Do you love to work autonomously, pioneering in your approach?

Are you someone who enjoys working collaboratively with different business areas?

If so, we would love to hear from you!

Job description

We are currently recruiting for Senior Facilities and Project Managers to join our HR and Estates directorate. These roles provide an exciting opportunity to lead the way in the unprecedented situation of managing the exit of the PFI contract.

Our FM Futures programme manages this change and has three varied and exciting workstreams. Those workstreams focus on the exit and expiry of our PFI contract, the design and transition of our hard and soft services and the procurement of new services as we come to the end of the PFI. The successful candidates will be placed into the workstream that most suitably fits their skills and experience.

You will work with numerous stakeholders across the Agency as well as externally, providing the opportunity to gain experience in a wide range of areas such as projects, Facilities Management (FM), business and contract analysis. You will be close to the decision making and will contribute to setting the strategy of future work.

As Senior Facilities and Project manager you will be responsible for leading one or more of the projects within the FM Futures Programme to ensure that all activities to successfully exit from the current PFI contract is managed and delivered effectively.

You will also provide ongoing support to the business as usual teams to ensure that the contract is being handled appropriately and effectively, acting as a key interface between the commercial function and the operational teams and supporting the estates team in developing and implementing future strategy.

Visit our DfT Careers website  to learn more about the exciting work of DVLA’s FM community.

Successful candidates will become members of the Government Property Profession, with benefits including: opportunities for Government and industry-led CPD events; access to a diverse community of property professionals across government for sharing best practice; and a comprehensive career framework and learning and development curriculum to support your career journey. Click here  for more information on how you can develop your career in Government Property.


 

Responsibilities

Key accountabilities of the role include:

• To undertake a project management role within the FM Futures Programme which will include:
- Risk management
- Developing and monitoring project plans
- Supervising progress, resolving issues and initiating correct actions
- Ensuring dependencies are actively managed

• Leading the development and drafting of business cases with the support of the FM Futures team and other subject matter specialists as part of the Agency change and approval processes

• Reviewing contract liabilities, identifying anomalies and acting as the interface between the operational and the commercial teams, undertaking the translation of operational impacts into commercial and contractual outputs

• Establish and maintain effective working relationships with all key stakeholders, including suppliers

• Ensuring that all contractual documentation required to effectively lead the FM Futures projects are completed to ensure the transition between contracts is completed efficiently

For a full list of responsibilities, please refer to the Role Profile.

DVLA are following government guidelines and the majority of Estates staff are currently working from home. This is likely to continue until at least mid to end 2021, this however is under continuous review. Once it is possible to do so the current expectation is that Estates staff will be located in the Swansea office to allow for ongoing support, development and collaboration with colleagues, pending the introduction of a hybrid working model

About You

We are looking for an applicant who holds project management experience or experience supporting and delivering through a project, as a comprehensive understanding of projects is key to this role. You will be organised and thrive leading a varied and challenging workload, welcoming autonomy to your role

You will also be a skilled communicator and negotiator who is focused, with attention to detail and meeting deadlines. In addition, you will need to have good communication and influencing skills to get people on board to deliver on time

Additional Skills & Experiences

• A positive attitude in all situations with a strong work ethic and good judgement to overcome obstacles.
• Analytical skills - able to get to the root cause of a problem and identify appropriate actions.
• Adaptable and effective at handling a varied and evolving workload.
• Strong collaboration, stakeholder and relationship management skills.
• Willingness to work towards obtaining a BIFM Qualification (level 5) and PRINCE2 certification, if not already held.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Working Together
  • Managing a Quality Service
  • Delivering at Pace
  • Communicating and Influencing

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
If you would like to read more about the great opportunities and benefits of working at DVLA visit our Careers website.

Things you need to know Security

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

How to Apply

As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.

Within your CV and personal statement, please utilise the 1250 word count to provide detailed evidence of your experience of the following:

• Experience of project management/support and delivering through a project.
• Experience of stakeholder engagement, building and maintaining relationships.
• Evidence of strong communication and influencing skills.
• Organised, motivated and positive work ethic.

The sift is due to take place from 15th November 2021.

Interviews will be held w/c 29th November 2021.

This interview will be conducted via a video interview, details of which will be provided to you should you be selected for interview.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

Please note that any part of the Job Profile could be tested at sift/interview.

If invited to interview, this may consist of a range of question types. These could include questions around behaviours and how you would respond in any situation as well as specific examples of things you have done.

The selection process will be designed specifically for the role. As a result, your assessment could include:

• an interview

The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

For further information on Success Profiles visit our Careers website.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

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