Main Duties and Responsibilities:

Secretarial

• Provide secretarial and administrative support to the Senior Leadership Team and Senior Support team on a regular basis

• Provide secretarial and administrative support to Heads of Departments (Teaching) as required

• Minute staff meetings and Heads of Department meetings as required

• Attend and Minute Full Governor and Finance & General Purpose meetings (9 or 10 each year) and annual Governor sub committee meetings (2 per year - Welfare and Extra-Curricular). NB meetings take place in the early evening.

Reception

• Work with the Headmaster's PA to ensure that a welcoming reception is offered to all visitors and members of staff, assisting with queries and directing individuals as appropriate

• Proactively apply the School's security arrangements and ensure all visitors and contractors are signed in and out

• Receive incoming phone calls, answering enquiries where possible, directing calls and taking messages as necessary

• Reporting absences and change of pick-up arrangements to Matron

• Record staff movement in and out of the building, liaising regularly with staff to encourage this iSAMS Administration

• Update calendar entries

• Support the Deputy Head - School Administration and Deputy Head - Junior School with timetable updates and changes to iSAMS

• Update and maintain accurate pupil records on iSAMS

• Prepare form lists, house lists and reports as require