Advancing People have a part time opportunity to work 20 hours a week. This role is an Administrative function with the Maintenance Team of the company. The right candidate will need to have exceptional Excel skills! Paying up to GBP22,000 pro rata

Main Duties and Responsibilities:

Obtaining quotes from contractors and suppliers
Creating purchase orders
Collating delivery notes and matching with invoices ready for finance to process
Creating and updating project budgets
Updating In-Form database and running reports
Providing general administrative support to the team including timesheet collation and sending to finance
Administering the on-call rota and making amendments where appropriate and communicating this to the wider team
Overseeing and maintaining the Maintenance Managers online diary, including all 1:1s, Performance Appraisals and other staff meetings, ensuring the correct paperwork is completed and forwarded to HR
New starter induction administration process and documents are up to date and sent to HR in the correct time frames
Petty cash administration and reconciliation, ensuring all transactions are receipted with the correct VAT receiptsWorking Relationships:
a) Work closely with the Maintenance Manager and Maintenance team members
b) Payroll & Purchasing Administrator
c) Director of Operations
d) Finance officer
e) Communicate effectively with external professionals and contractors and promote good networking connections

Additional Duties and Responsibilities:

Willingness and enthusiasm to carry out instructions from Manager especially under tight deadlines
Excellent written and verbal communication skills with the ability to communicate well at all levels
Excellent IT skills, including using Microsoft Teams, Outlook, Excel and Word and our InForm database
Understanding of confidentiality and data protection and able to adhere to confidentiality policy
Reliability and good time keeping
Ability to work on your own and as part of our team
Ability to work across teamsAdvancing People - Recruitment Specialists

Advancing People Ltd is an Equal Opportunities Employer and acts as both an Employment Business and Employment Agency