About Clear Voice:

Clear Voice Interpreting Services is a language services provider and award-winning social enterprise that delivers instant telephone interpreting, face to face appointments and written translations to businesses and charities across the UK. We have a wide range of clients and a strong reputation in the asylum and refugee support sector. All of our profits go back to our parent charity Migrant Help to support asylum seekers and victims of trafficking.

About Migrant Help:

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential.

We are currently looking for two Part-Time Administrative Assistants to join our team on a Permanent Contract. The post holder will be required to work between the hours of 11am and 3pm.

We place a high value on employees in relation to the work that they do and the benefits the organisation offers, with an ethos of being a Great Place to Work.

These are some of the benefits we offer:

• Flexibility and work life balance
• Enhanced family friendly provisions
• Additional holiday entitlements
• Perkbox benefits
• Non-contributory pension scheme.

The Role

The scope of this role is to provide high quality and timely administrative support to Clear Voice Interpreting Services. The post holder will be required to adopt a pro-active approach towards implementing and maintaining local Clear Voice processes in line with any updated requirements. The main areas of this role will be to provide Clear Voice with the necessary administrative support under the direction of the Clear Voice Head of Operations and Senior Coordinators on a day-to-day basis and the Clear Voice Director overall. This will include:

• ???assisting with queries requiring translation or interpretation services
• Connecting calls to interpreters
• the daily management of our busy shared email inboxes
• allocating emails to the appropriate person to deal with
• being the first port of call for our clients, interpreters, and other stakeholders
• providing professional administrative support to the Head of Operations, the Senior coordinators, and the rest of the team
• working effectively within a team and individually

The post holder will work consistently to ensure the continuous development of the Clear Voice admin functions; he/she will ensure that administrative processes, procedures, and customer care are efficient, professional, and consistent at all times. The post holder is expected to contribute to the overall success of the organisation in accordance with Migrant Help's aims and objectives at all times.

Duties and responsibilities

• Through the consistent and high-quality delivery of service, maintain and develop the service's values and reputation in the marketplace
• Effectively triage emails and calls to the relevant departments
• Respond to all stakeholders' requests in a timely, professional and accurate manner
• Form and maintain positive working relationships with current clients and partners
• Maintain a robust CRM system and database of all interpreters who are registered with the service and Clear Voice customer records
• Maintain the robust and timely recording of processes and meetings
• Support the team with the day-to-day administrative needs of a busy service
• Support the Head of Operations with compiling reports and statistical information as required
• To support and always demonstrate the vision and values of our organisation
• Follow all policies of Migrant Help, as the parent organisation to Clear Voice
• Any other reasonable duties assigned, including administrative and operational tasks within the post holder's competency

Migrant Help and Clear Voice are committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process.