Job Description

At WHITE RED ARCHITECTS smooth processes and systems are the key to our success. We require an office manager with excellent organisation skills and a personable disposition to keep them thriving. The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way. You'll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your efforts allow us to achieve organisational efficiency, but you will also nurture the work environment our people love.

Objectives of this Role

• Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character

• Ensure peak organisational operations and provide preventative measures by identifying issues

• Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified

• Coordinate internal and external resources, and cultivate relationships with vendors

• Oversee office interactions, responding to requests and questions

Daily and Monthly Responsibilities

• Maintain office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment

• Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting

• Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list

• Oversee and maintain office equipment for uninterrupted function, identify and fulfil office supply needs, maintain and manage vendors, and coordinate food delivery as needed

• Manage all aspects of the office's space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested

Skills and Qualifications

• 2+ years of office management experience

• Strong time-management and people skills, flexibility, and multitasking ability

• Advanced computer skills and experience with online platforms

• Proficiency Microsoft Office, with the aptitude to learn new software and systems

Preferred Qualifications

• Previous success in office management

• Engaging personality and optimistic outlook

• Experience developing internal systems

• Ability to handle confidential information