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Studio Manager / Project Coordinator

Employer
Price & Myers
Location
Oxford City Centre
Salary
£27,000 - £32,000 fte depending on experience
Closing date
12 Feb 2022

We are looking for a Studio Manager / Project Coordinator to join our Oxford studio.   You will need a service-driven approach together with a flexible, positive attitude.

At Price & Myers the Studio Manager/ Project Co-ordinator role is essential in providing overall coordination of the running of the Oxford Studio plus project-related support within the engineering group. This allows the technical staff to focus on the engineering, enabling our projects to run smoothly.

Key Tasks

Studio Management

  • Managing all aspects of the studio including office supplies, incoming and outgoing post, welcoming visitors etc
  • Liaising with the Landlord and managing the organisation of general maintenance and upkeep of the studio
  • Organisation of internal events
  • Minute taking
  • Assist with scanning, printing, filing, editing of drawings, documents, e-mails etc. as required

Project Coordination

  • To receive, file and issue all drawings on all large projects – both by use of the internal server systems, but also using the file management system and external extranet sites – 4Projects, Aconex, Dropbox etc
  • To work closely with the CAD team regarding issuing of drawings and implementing agreed BIM protocol and naming conventions
  • Attend external meetings and workshops organised by other organisations in respect of the specific extranet site proposed for a project
  • To carry out Desk Studies on projects and research on buildings & sites

Project Administration

  • Open new jobs and close completed jobs
  • When projects are completed, collect the required information for the ‘Final Construction Issue’ folder
  • To assist the Partner and Associates in the preparation of project fee schedules.
  • Attend Monday programming meeting and maintain project and drafting deadline information for the group
  • To monitor the groups' invoicing schedules, keeping them up to date and making any necessary changes
  • To ensure that project fee information is up to date – including confirmed client details, updated project costs and fees
  • To manage the paper filing, if any, for projects
  • Manage the archiving of any paper information and organise the digital folders in preparation for archiving

General

  • To manage the group project QA process
  • To assist with scanning, printing, filing, editing of drawings, documents etc. as required
  • To prepare letters, reports and specifications, presentations
  • Provide administrative support as necessary to the group - responding to letters; assisting with fee letters and proposals; arranging internal meetings, especially monthly group meetings
  • Booking travel for site visits.
  • To meet with the Practice Manager and the other Project Co-ordinators to discuss upcoming workload and manage cover over holiday periods and other busy times

Other

  • Working closely with the Communication Team, collate data and images for project sheets, update CVs etc
  • To liaise with the Technical Co-ordinator on issues relating to technical support systems
  • To suggest changes to internal systems and processes to make them more efficient and robust
  • Produce Welcome Packs for your groups new starters
  • Coordinate and contribute to the induction process for the group's new starters
  • To assist Project Co-ordinators in other groups to meet deadlines as and when required

If you are looking for a chance to build on your office career in the Design/Construction sector, please email your CV and cover letter quoting reference Studio Manager / Project Coordinator to Emma Leaper at [email protected]

This is a part time post, currently 22.5 hours a week.  The hours could be spread over 3-5 days to suit the individual.

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