Studio Manager / Project Coordinator
- Employer
- Price & Myers
- Location
- Oxford City Centre
- Salary
- £27,000 - £32,000 fte depending on experience
- Closing date
- 12 Feb 2022
View more
- Sector
- Administration, Secretarial & PA, Construction & Property
- Hours
- Part Time
- Flexibility
- Flexible working available, Choose your own hours
- Contract Type
- Permanent
We are looking for a Studio Manager / Project Coordinator to join our Oxford studio. You will need a service-driven approach together with a flexible, positive attitude.
At Price & Myers the Studio Manager/ Project Co-ordinator role is essential in providing overall coordination of the running of the Oxford Studio plus project-related support within the engineering group. This allows the technical staff to focus on the engineering, enabling our projects to run smoothly.
Key Tasks
Studio Management
- Managing all aspects of the studio including office supplies, incoming and outgoing post, welcoming visitors etc
- Liaising with the Landlord and managing the organisation of general maintenance and upkeep of the studio
- Organisation of internal events
- Minute taking
- Assist with scanning, printing, filing, editing of drawings, documents, e-mails etc. as required
Project Coordination
- To receive, file and issue all drawings on all large projects – both by use of the internal server systems, but also using the file management system and external extranet sites – 4Projects, Aconex, Dropbox etc
- To work closely with the CAD team regarding issuing of drawings and implementing agreed BIM protocol and naming conventions
- Attend external meetings and workshops organised by other organisations in respect of the specific extranet site proposed for a project
- To carry out Desk Studies on projects and research on buildings & sites
Project Administration
- Open new jobs and close completed jobs
- When projects are completed, collect the required information for the ‘Final Construction Issue’ folder
- To assist the Partner and Associates in the preparation of project fee schedules.
- Attend Monday programming meeting and maintain project and drafting deadline information for the group
- To monitor the groups' invoicing schedules, keeping them up to date and making any necessary changes
- To ensure that project fee information is up to date – including confirmed client details, updated project costs and fees
- To manage the paper filing, if any, for projects
- Manage the archiving of any paper information and organise the digital folders in preparation for archiving
General
- To manage the group project QA process
- To assist with scanning, printing, filing, editing of drawings, documents etc. as required
- To prepare letters, reports and specifications, presentations
- Provide administrative support as necessary to the group - responding to letters; assisting with fee letters and proposals; arranging internal meetings, especially monthly group meetings
- Booking travel for site visits.
- To meet with the Practice Manager and the other Project Co-ordinators to discuss upcoming workload and manage cover over holiday periods and other busy times
Other
- Working closely with the Communication Team, collate data and images for project sheets, update CVs etc
- To liaise with the Technical Co-ordinator on issues relating to technical support systems
- To suggest changes to internal systems and processes to make them more efficient and robust
- Produce Welcome Packs for your groups new starters
- Coordinate and contribute to the induction process for the group's new starters
- To assist Project Co-ordinators in other groups to meet deadlines as and when required
If you are looking for a chance to build on your office career in the Design/Construction sector, please email your CV and cover letter quoting reference Studio Manager / Project Coordinator to Emma Leaper at [email protected]
This is a part time post, currently 22.5 hours a week. The hours could be spread over 3-5 days to suit the individual.
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