Our client has a vacancy for a part time receptionist working Wednesday to Friday 8.30 am to 5.30 pm with one hour for lunch. This is a 6 month fixed term contract position.

The Role:

You will be required to work as part of the team by providing comprehensive and quality service to clients both internal and external.

You will primarily be responsible for the management of the client suite. You will be expected to answer all telephone calls; maintain the meeting room diary in respect of booking meeting rooms, ordering refreshments, organising equipment needed (laptops, projectors, flipcharts etc); check and restock meeting room stationery; attend to adhoc requests from clients/staff for assistance with photocopying; maintain stock levels in the client suite and staff kitchen; place weekly shopping orders to restock where necessary; reply to email correspondence promptly, arrange couriers and taxis and sign for recorded/special deliveries.

In addition, a large part of the role is providing hospitality to the client suite. This involves preparing meeting rooms, configuring tables (please note the tables do need to be moved around during the week and an element of manual handling is involved). Making refreshments for the meetings, ordering, preparing and serving lunches and clearing away after the meetings. You will also provide assistance to the Estates Manager with administrative tasks within the office. This is a job share role and it is extremely important that the handover notes and communication is a priority.

Key Skills:

We are looking for a professional candidate to be the face of the business and represent the firm. You must have a minimum of two years Reception experience. A positive attitude with methodical, organised approach with the ability to adapt to change and cope under pressure; excellent presentation skills; the ability to identify problems and act on them promptly and efficiently whilst maintaining high standards and close attention to detail.

You will be confident both in person and on the telephone. As a professional firm this is of the utmost importance. You must have a friendly and helpful approach to dealing with any problems that may arise; strong organisation skills and an outgoing personality with the ability to communicate with both internal and external clients. You will be required to use your own initiative and work with minimum supervision. Full training on all applications will be given however, prior knowledge of Word and Outlook is essential and good keyboard skills.

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available