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Administrator Part-time

Employer
Pearson
Location
Camberley
Salary
Competitive
Closing date
28 Jan 2022

View more

Sector
HR & Recruitment
Hours
Part Time
Flexibility
Flexible working available
Contract Type
Permanent

Apprenticeship Administrator Role

Part time - 4 days a week (Tuesday to Thursday 8.30 to 4.30 and Friday 8.30 to 4.00), total of 29.5 hours a week.

To provide administration support to the Apprenticeship Coordinators based in Minley (2 days a week) and Brompton (2 days a week). This role will be based at Gibraltar Barracks in Minley.

Key Responsibilities:

  • Support in the preparation of documentation relating to IDev and ESFA funded learners.

  • Assist with and / or conduct learner inductions to the Apprenticeship and Functional Skills programmes as required.

  • Support in the timely administration / processing of Apprenticeship and Functional Skills starts, registrations, reviews, achievements and leaver paperwork, keeping accurate records (electronic and paper based) and using systems including Maytas, Walled Garden, Edexcel and Smart Assessor.

  • Assist with and / or conduct the formal reviews as required, ensuring that they are completed within the appropriate timescale as determined by IDev / ESFA requirements.

  • Receive, scan and copy certificates, file the electronic and hard copies into learners electronic and hard files.

  • Support with the claiming of Apprenticeships certificates and send out to learners with the appropriate letter.

  • Ensure Maytas system is updated as required.

  • Ensure that all allocated administration tasks relating to the coordination of the Apprenticeship and Functional Skills programmes are undertaken effciently, effectively and in a timely manner.

  • Attend and contribute to team and other operational meetings, as required and dissemination of information and sharing good practice.

  • Take minutes for the team and other meetings as necessary, book meeting rooms as directed.

  • Monitor and manage stationary inventory and process stationary orders as necessary.

  • Answer telephone calls and directing calls as necessary.

  • Collect post and take post to the post room, sort the post and distribute as necessary.

General Responsibilities:

  • To be responsible for your own welfare and adhere to the company Anti-Bribery and Corruption, Equality, Prevention of Harassment and Bullying, Public Disclosure 'Whistle-Blowing' and Health, Safety and Environmental Policies.

  • Ensure that all statutory responsibilities and company policies are met with regard to Health and Safety, Equal Opportunities and other relevant legislation.

  • Any other appropriate duties allocated by your Line Manager.

Management / Communication:

  • To communicate honestly with your Line Manager.

  • To be responsible for you own time and attendance at work.

  • To achieve deadlines / targets that have been set by your Line Manager.

  • To work within your departmental budget and assist in the control of costs.

  • To assist your Line Manager to implement change within the department.

  • To communicate and liaise with all other departments as required.

  • To assist your Line Manager to work towards the Business Plan and Long-term / Strategic objectives.

Reviews and Planning:

  • To be available to be appraised by your Line Manager in a timely manner.

Training and Evaluation:

  • To ensure that you receive agreed training that has been identified either at performance appraisal or outside appraisal.

  • To complete requests for training documentation and discuss this fully with you Line Manager in a timely manner.

  • In conjunction with your Line Manager evaluate the effectiveness of the training and development activities you have undertaken.

  • To effectively utilise new skills from training.

Your Responsibilities:

  • To work within the company Quality procedures within relevant departments.

  • To be aware of Health and Safety at Work regulations and Environmental issues.

  • To assist in maintaining the IIP standard, where applicable.

  • To be aware of actions necessary in cases of accident and fire.

  • To keep your work area clean and safe.

  • To act in a professional manner and in the company best interest at all times.

  • To undertake / perform other duties associated with this role, by agreement.

Qualifications:

  • Excellent Administration Skills and Knowledge.

  • Knowledge of Apprenticeship (desirable).

  • Excellent Microsoft skills (word, excel, etc).

  • Good organization skills

  • Confident to conduct Inductions and Reviews to a group of learners.

Learning is the most powerful force for change in the world. More than 20,000 Pearson employees deliver our products and services in nearly 200 countries, all working towards a common purpose - to help everyone achieve their potential through learning. We do that by providing high quality, digital content and learning experiences, as well as assessments and qualifications that help people build their skills and grow with the world around them. We are the world's leading learning company. Learn more at pearsonplc.com. Pearson believes that wherever learning flourishes, so do people. We are committed to being an anti-racist?company in everything we do. We value the power of an inclusive culture and a strong sense of belonging. We promote a culture where differences are embraced, opportunities are accessible, consideration and respect are the norm, and all individuals are supported in reaching their full potential. Through our talent, we believe that diversity, equity, and inclusion make us a more innovative and vibrant place to work. People are at the center, and we are committed to a sustainable environment and workplace where talent can learn, grow, and thrive.

To learn more about Pearson's commitment to a diverse and inclusive workforce, please click here:? http://careers/diversity-and-inclusion.html

Pearson is an equal opportunities employer. We do not discriminate against employees or job applicants and select the best person for each job based on relevant skills and experience.

We are also committed to building an accurate picture of the make-up of the workforce and encouraging equality and diversity.

The information you provide will stay confidential, and be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process.

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