About the job Summary

We pride ourselves as being an employer of choice and welcome and encourage applications from everyone, such as ethnic minorities, women, disabled people and those who identify as LGBT+.

To find out more about how we champion diversity and inclusion in the workplace and making DVSA a great place to work visit our Careers website.

Are you passionate about information and data management?

Do you enjoy working with people to promote best practice in record keeping standards?

If so, this is an exciting opportunity for a Records Manager to join us at the Driver and Vehicle Standards Agency (DVSA), and we'd love to hear from you!

Job description

As our records manager you will be responsible for the effective and appropriate management of all our records from their creation, right through to their eventual disposal. We will look to you to manage both onsite and off-site storage of records, both physical and electronic ensuring they are compliant with legislation and Government policy.

This is a fantastic opportunity for an ambitious individual looking for their next challenge, with real opportunities to build a career in record management within the Civil Service and join us on our journey as we implement our emergent electronic file structure on SharePoint.
 

Responsibilities

Your duties will include:
• to write and undertake the necessary audits of procedures and to train the necessary staff to follow these procedures.
• to support the Information Asset Owners (IAO) in their IA responsibilities, including specifically advising on retention.
• to ensure DVSA retention is reviewed for all assets annually and is auditable.
• to manage the onsite and offsite storage and contract arrangements for physical records.
• to work with stakeholders to agree the management of records and to keep them updated and report on any service level agreements.
• to construct relevant Information Management policies and ensure these are reviewed in line with the policy review process.
• to support the Senior Records Manager and the implementation of a new electronic file structure for DVSA, including necessary reporting.
• staff Management.

Frequent travel to Nottingham will be required to support the role. Please contact the vacancy holder if you wish to discuss this in more detail.

For a more detailed insight into this role please refer to the Candidate Pack attached to this advert.

About you

To thrive in this role, you are someone who is thorough in their work, with great attention to detail; allowing you to quickly and easily identify issues and reactively offer solutions.

You enjoy educating, influencing and working with others, encouraging them to make the right decisions in line with legislation and policy.

You have excellent communication skills both written and verbally, enabling you to communicate in a positive and professional manner across all levels both internally and externally.

You are someone who enjoys having the autonomy, responsibility and challenge that will come with leading a team.

It is essential that you already hold or are willing to work towards RM qualifications to Master’s Level and CESG Certified Professional Scheme - Security Information Risk Advisor – Practitioner.

Going forward we are committed to encouraging and enabling our staff to develop in and above their role and we will support you in undertaking further development opportunities.

Further information

This role can be based in Bristol, Nottingham or Newcastle with the expectation of travel between these sites when required. We will consider requests to be based in other DVSA locations, please contact the vacancy holder for more information.

About Us

The Driver and Vehicle Standards Agency (DVSA) helps everyone stay safe on Britain's roads.



We do this by helping people through a lifetime of safe driving, helping them keep their vehicles safe to drive, and protecting them from unsafe drivers and vehicles.

Our work affects millions of people and thousands of businesses. Most importantly, our work saves lives.

We're an innovative organisation that values professional expertise. We invest in our people and champion inclusive and diverse teams. And we make sure colleagues have the skills to meet the needs of Britain’s road users.

If you would like to read more about the great opportunities and benefits of working at DVSA visit our Careers website.

Diversity: Our vision is to support and develop everyone who chooses to work for us. We care deeply about diversity and equality. And we create a positive culture that’s friendly, welcoming, respectful and full of opportunities for professional and personal development.

Behaviours

We'll assess you against these behaviours during the selection process:

• Seeing the Big Picture
• Communicating and Influencing
• Managing a Quality Service

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

If you would like to read more about the great opportunities and benefits of working at DVSA visit our Careers website.

Things you need to know Security

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

How to Apply

As part of the application process you will be asked to complete a CV and personal statement detailing your career history and experience.. Further details around what this will entail are listed on the application form.

Please tailor your Statement of Suitability to provide evidence of the following experience -

• when you have been involved with/managed change

• when you have identified issues and offered solutions

• when you have had to adapt your communication style, either written or verbal, to effectively deliver a message to others (colleagues, staff, customers, peers etc.)

• when you have had to make decisions reactively – what did you do? What was the outcome? Would you have done anything differently?

The sift is due to take place on 8th February 2022.

Interviews/assessments are likely to be held week commencing 21st February 2022.

This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.

We’ll try to meet the dates we’ve set out in the advert. But there may be occasions when these dates will change. We’ll give you plenty of notice of any important dates.

We’ve designed the selection process specifically for this role and your assessment will include:
• an interview

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Please see attached candidate notes for further information about our recruitment process.

The Department for Transport recruits using Success Profiles. For each role, we consider what you need to demonstrate to be successful.

This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

You can read more about Success Profiles here.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section

Further Information

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email [email protected] for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.