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Part-Time Contracts Coordinator

Employer
Reed
Location
Epsom
Salary
28000.00 - 30000.00 GBP Annual
Closing date
5 Feb 2022

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My client based in central Epsom are recruiting for a part-time Contracts Co-ordinator to join the team on a permanent basis to support to both the sales and finance functions of the company and reporting to the FD.

Typical tasks associated with the role include:

  • Contracts (create candidate and client side, chase return of contracts, initial point of contact for queries, purchase order reconciliations, candidate references, quality surveys)
  • Maintain library of all client framework agreements/contracts
  • Maintain library of client-specific versions of the contracts and record variations from master.
  • Liaise with FD on changes to master contracts due to legislation changes and ensure latest versions are implemented.
  • Compliance: ensuring that all required documents, such as passports/work permits, proof of bank account, etc. are collected and stored on system; ensuring that contractor has entered all required information on system. Tracking and chasing any outstanding documentation/details.
  • Timesheets (initial contact for queries on the online timesheet system, set up of users)
  • Assistance with pay/bill processes (peak periods and holiday/sickness cover)
  • Liaise with umbrella companies on PSL and assist with regular compliance checks.
  • Ensure all IR35/compliance-related documentation, (e.g. client Status Determination Statements, AWR forms, Key Information Documents) has been received, assessed and correctly stored.
  • Ongoing archiving of all contract-related documents in case of system failure/change.
  • Ad hoc tasks as required by the directors

This role would suit someone with experience of administration and MS Office (Excel and PowerPoint in particular) who is a self-starter with a keen eye for detail.

Experience of contracts administration and/or a recruitment company background would be advantageous but neither are essential.

You will need to have good written English skills and good arithmetical skills (e.g. percentages and averages).

Hours: It is envisaged that this role will take 2.5 to 3 days per week. This can either be done over 3 days (ideally Tuesday, Thursday, Friday to fit with other employee covering contract production) or possibly on 5 half days per week.

Salary: GBP28,000-GBP30,000 pro rata

For further information please apply online with an up to date CV and a consultant will be in contact.

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