The Executive Assistant reports to the Director, but is also expected to provide administrative and secretarial support to the Alternate Director, as well as ensuring the smooth running of the Constituency Office. In addition, the Executive Assistant may be required to assist with more specialised tasks involving contact with government officials and other Constituency nationals.

Bilingual French EA

London - Liverpool Street

4 month contract

Part time - 16 hours, Thursday and Friday (job share)

GBP13280 per Annum

We are looking for a Bilingual French Executive Assistant to join a European organisation in London. You will be working 16 hours a week on a Thursday and Friday, this is part of a job share for 4 months. Please read on to find out more...

Role Overview

The Executive Assistant reports to the Director, but is also expected to provide administrative and secretarial support to the Alternate Director, as well as ensuring the smooth running of the Constituency Office. In addition, the Executive Assistant may be required to assist with more specialised tasks involving contact with government officials and other Constituency nationals.

Key Responsibilities

To provide administrative and secretarial support to the Director and Alternate Director, and ensure the smooth running of the Constituency Office. Responsible for the orderly conduct of routine administrative business of the office.

Efficient diary management; arranging internal and external meetings; dealing with visitors.
Making travel arrangements and hotel reservations; arranging visas as and when required.
Dealing with expense records for Constituency budget purposes and handling appropriate claims relating to travel, hospitality and medical matters.
Typing reports, correspondence and memoranda. Photocopying.
Drafting routine business correspondence as required.
Distributing Board documents and other materials within the office and capitals.
Monitoring communications with capitals and ensuring Constituency requirements are being looked after.
Monitoring office budget.
Deal with the necessary preparations for Annual Meetings and other major events.
Maintaining an effective filing system.
Other ad-hoc administrative and secretarial duties as required.

Knowledge, Skills, Experience and Qualifications

Proven secretarial / administrative experience, with an excellent performance record.
Fluent English and French, both written and spoken.
Excellent organisational skills and ability to work on own initiative is required.
Good typing skills (55 wpm).
Computer literate: Microsoft Outlook, Word, Excel, PowerPoint and SAP.
Excellent communication skills, both written and spoken.
Experience and knowledge in dealing with other institutions and the business community.
Ability to adapt to change and respond positively to new challenges.

Competencies and Personal Attributes

Enthusiastic and self-motivated.

Strong team player, able to integrate into a small team with the ability to work efficiently and effectively handling simultaneous assignments on a wide variety of tasks involving a wide range of internal and external contacts
Ability to cope well under pressure and a capacity for hard work.
Good sense of priority and initiative.
Reliable, flexible and willing to work overtime if required.

Please apply now with your most up to date CV.

All applicants will be considered, however only those successful will be contacted