In a Nutshell…

We have a new opportunity for a Sales Administrator to join our team within Vistry Partnerships Drew Smith, at our Durley office in Hampshire. As our Sales Administrator you will be responsible for assisting the Sales Director and Sales Managers with Sales admin related tasks across live and upcoming schemes.

We recognise as an employer that flexibility is more of a "must have" for candidates nowadays, and from our point of view, perfect on paper doesn't always exist. However, here at Vistry we truly believe that attitude and behaviour are two very important skills that can't be taught.

If you feel like you would be the right team fit for Vistry, you share the same values as us, and you feel we would benefit from what you can bring to the party, don't always feel you have to tick every box! Where we can, we will be flexible and adaptable to role competencies, to ensure we are creating a diverse and supportive working environment. We want you to flourish, so together we can take opportunities, and together we can MAKE VISTRY!

We are pleased to say, this role can accommodate agile working arrangements.

This is a Permanent Part Time contract for 24 hours per week.

Let's cut to the chase, what's in it for you…

• Competitive basic salary and annual bonus
• Agile working arrangements possible for this role
• 28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum
• Private Healthcare
• Company contributory pension scheme
• Life assurance - 4 x your annual salary
• Sharesave scheme
• Cycle to work scheme - up to £3000
• Support with a professional membership
• Denplan, GymFlex and many more…

In return, what we would like from you…

• Behave in line with our company values - Integrity, Caring and Quality
• Experience in a similar accountancy and budget management.
• Proven ability to meet and exceed sales targets
• Good knowledge and usage of CRM systems and EXCEL.
• Strong commercial and business awareness
• Ability to plan, organise and prioritise workload
• Strong attention to detail
• High level of emotional intelligence and resilience

More about the Sales Administrator role…

• Document organisation and filing items in the shared drive for the sales teams.
• Weekly & Monthly reporting - organisation and regular updating of reports (weekly traffic report & master schedule, RECC report).
• Assist with the collation of board pack information
• For Audit purposes check that reservations, exchanges and completions have been added on connections.
• Update reservation paperwork tracker - check if all has been uploaded against the plot on connections necessary for audits
• Uploading weekly sales reports into Teams
• Linden website & Agent's website/portal review (adding/removing plots/, prices)
• Assisting with activating plot of the week
• Assisting with sending EDMs out to connections
• Checking ATEs (authority to exchange) and sending back to solicitors
• Checking contracts & leases and arranging for signing, then posting to solicitors
• Check invoices for accuracy, updating trackers and forwarding to accounts payable.
• Contacting suppliers to obtain missing information or answer queries on documentation.
• On occasion set up new suppliers on the system.
• Work closely with the Head of Sales/Sales Manager to undertake all necessary admin tasks including but not limited to:
• Ensuring that customer choices are updated across all platforms
• Customer Extras forms and associated documents are signed by all parties and available across all platforms
• Contracts are in place appropriately signed and recorded on the system
• Order and maintain stock of handover hampers / Handover manuals and the like
• Assist sales and sites on busy handover days/launch days which may include weekends to ensure adequate coverage
• Be able to communicate to colleagues at a variety of levels and in a variety of roles
• Carry out all necessary cover for holidays, training and otherwise onsite
• Ensure that the brand and Drew Smith ethos is always upheld.
• Assist with the upkeep of Keys, and NHQC information (Pending guidance and commencement)

Finally, let's tell you about us…

Vistry Group came together at the start of 2020, bringing together the energy, talent and deep-rooted experience of Bovis Homes, Linden Homes and Vistry Partnerships. With a wide range of skills, experience and backgrounds - we have come together to live our values of Integrity, Caring and Quality.

We are all about people, and it is our people, around 3000 of us, who have created a UK top-five housebuilder, with a five-star rating. We care about the wellbeing of our people and we value diversity and inclusion, seeking to create a supportive, dynamic environment where talented and dedicated people can develop their career.

Inclusion and diversity are paramount to us here at Vistry Group - we firmly believe that this culture nurtures stronger performances across the wider business. All of our applicants and employees are treated fairly and respectfully, regardless of any protected characteristic/s. If you require assistance with regards to reasonable adjustments during your application process with us, then please do not hesitate to contact us - we will always be happy to help.

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