Human Resources Administrator

To assist in the smooth running of the department by ensuring that a comprehensive professional HR, Payroll and Benefits service is provided to our clients and that we add value to the business objectives of the Group. A broad remit, in a pro-active, service-delivery focused role that together with the HR Administrator and HR Assistant, supports the Head of HR and the HR Business Partner's.

Key Responsibilities & Accountabilities:

Recruitment

• Support the team with co-ordination of the smooth administration of recruitment requirements through the given method of selection e.g. agencies, press, direct
• Maintain recruitment trackers, including tracking speculative candidates
• Co-ordinate diaries, booking interviews and rooms as appropriate
• Complete job description templates for authorisation
• Draft offer letters and contracts of employment for authorisation
• Issue new joiner correspondence upon confirmation of start date
• Arrange the provision of temporary cover as and when required

On / Off-boarding

• Initiate starter and leaver processes with the HR management system
• Prepare new employee files and induction packs in time for start dates
• Organise and conduct HR induction session for new employees
• Update the Starter and Leaver Matrix with accurate employee details, following up on missing documentation accordingly
• Keep records, filing and archiving up to date, both on HR management system and in personnel/other paper files
• Update the SMS disaster recovery system
• Liaise with the benefit intermediaries to ensure all starter and leaver information is accurately administered
• Notify the HR Business Partner if new employees have not completed mandatory e-learning modules within their first 6 weeks of employment
• Draft probation letters as agreed with the HR Business Partner

Learning & Development

• Maintain accurate training records on the HR management system to ensure adherence to regulatory requirements
• Arrange and co-ordinate work placement programmes
• support the HR team  with the arrangement of training needs for the Company

Additional Responsibilities

• Maintain and update the employee handbook, letter templates, organisation charts and People sections of the intranet
• Assist in the development and implementation of HR initiatives as required
• Provide assistance in other areas of the Company’s business as may be required
• Arrange authorisation and completion of other references (e.g. mortgage), as required
• Adhere to company and regulatory policies, procedures together with mandatory training requirements
• Adhere to financial reporting requirements including monthly phasing of income (where relevant to role)

Functional & Behavioural Competencies required:

• Education & Knowledge Required:
• 5 GCSEs Grade C or above (or equivalent) including Maths & English
• Strong practical application of the Microsoft office suite
• Manages a range of tasks but maintains focus on deadlines and priorities
• Excellent attention to detail and ability to plan
• Highly analytical, numerate
• Strong administration skills
• Excellent interpersonal skills, adapting communication style to situation
• Proactive, always looks for ways of delivering a better or more efficient service
• Exercise solid judgement particularly handling confidential information
• Respectful and professional in all dealings with people at all levels, demonstrating diplomacy and discretion
• Keeps appraised of the needs and demands of the team
• Uses diplomacy and discretion when supporting team members
• Displays flexibility and takes on a range of tasks
• Approachable and friendly
• Punctual and conscientious
• Personally demonstrate the five BMS values and ensure that team members are aligned with these:

• Accountable
• Entrepreneurial
• Collaborative
• Empowering
• Disciplined