Job type: Part-time Administrative Assistant

Salary: GBP24,838-GBP27,455 per annum (pro rata)

Location: West London

An excellent opportunity has arisen within a public research university based in West London. This is a part-time administrative assistant position to start as soon as possible. It will be a fixed term contract for 6 months working 21 hours per week, Tuesday-Thursday. The purpose of this role is to provide comprehensive administration support to the EA to the Deputy Vice-Chancellor and Provost. This will suit someone who has office experience and would like to pursue a career in university administration.

Main duties & responsibilities include:

Assist the EA with administration duties including diary management, meetings & travel arranging

Provide PA and administrative support for the Deputy Vice-Chancellor and Provost and the wider team

Prepare meeting documents

Process expense claims credit card statements, purchase orders & payments

Manage incoming mail

Answer telephone and visitor enquiries in a professional & courteous manner

Book meeting rooms and manage hospitality

Assist with arrangements for College events and meetings

Assist in the coordination of international academic visits

Assist with interview panels

Person Specification:

Educated to A level or equivalent standard or experience

Proven track record of administration experience in a busy customer focused environment

Experience of using systems such as Agresso, Microsoft Office and Dropbox

Experience of managing complex diary commitments for senior staff using electronic calendars

Very numerate

Excellent interpersonal skills

Ability to manage a busy workload

Ability to multi-task

Self-motivated

Experience of handling difficult & sensitive situations

Experience of working with senior management

Experience or working in Higher Education

Benefits include:

Pension (the College will contribute a sum equal to 19% of your salary while you pay 6%)

25 days per year plus bank holidays, in addition the college is normally closed for six days a year.

Season ticket loans

Enhanced maternity & adoption pay

Enhance sick pay

Occupational Health support

Cycle to work scheme