Sales/ Marketing Administrator - flexible working

About Albright Special

Albright Special was set up by Rachel Clarke in 2015. Our clients include major professional service and financial service corporate clients such as EY, Capita and Morgan Stanley, leading arts and heritage organisations such as The Wallace Collection, Edinburgh International Festival and the UK Antarctic Heritage Trust.
Albright Special is a new-model agency specialising in marketing partnerships. We work flexibly with a range of not-for-profit and commercial partners to deliver real-world solutions
that add value, moving partnerships from transaction to transformation.

What does that mean in practice?

We provide consultancy, project activation, management and training to maximise return on investment in marketing partnerships for business, brands, public bodies, arts organisations, charities and education institutions.
The Albright Special is a knot used in angling. It ties together two pieces of line of different thickness, providing the delicacy needed to snare a fish, coupled with the strength required to bring it to the bank.
We take similar care in our own work; bringing together teams of experts to meet client needs; listening; advising; getting our hands dirty; to take them where they want to go.

We believe in the power of partnership. Our approach is:

• Collaborative – engaging with key stakeholders to shape the best solution
• Flexible – responding to developing needs as projects progress
• Forward thinking – looking for next generation solutions
• Pragmatic – reflecting real world scenarios
• Results orientated – always focused on delivering a positive return on investment.

Over the next three years we plan to augment our team of talented and specialist Associates with a permanent agency staff as we continue exciting plans to expand our remit across not for-profit sectors and deepen our impact.

Main Purpose of the Role

The Project Co-ordinator will support the Director and Associates in the day to day running of client accounts and support the Director in developing the agency’s business and winning new clients.

This is not a sales role.

Duties and responsibilities

a) Project Co-ordination
• Liaising with Director and Associates to create and deliver project work plans to keep programmes and projects solution focused, on schedule and on budget.
• Running client accounts including setting-up and attending virtual and in-person meetings, note-taking, producing and sharing action reports, timetabling, compiling timesheets, monitoring payment schedules etc
• Managing project activation e.g. media partnership content; ticket allocations and booking; mailings; working with suppliers and contractors; social media scheduling; competitions; trip booking and itinerates etc. – these vary depending on client project.
• Delivering reporting and project outcomes
b) Content generation
• Researching projects, charitable and business activities, contacts, policies and individual contact details. Interpreting and summarising information. Compiling accurate and readable reports.
• Writing and editing communication materials across long form reports, press releases, blogs, social media copy etc.
• Handling images, sharing and storing information so that it is easily usable.
• Creating impactful executive PowerPoint decks designed to present information clearly and concisely.
• Updating website and managing creation and delivery of thought-leadership content for the agency
c) Business development
• Researching targets, crafting pitch documents, managing tender processes.
• Managing the regular Associate meetings, including meeting management, content preparation and follow up.
• Attending events, launches, private views etc to build awareness and understanding of the business.
• Updating and using our Capsule contact database and Trello project management boards

Requirements for the role:

Applicants should be:
• Educated to degree level or equivalent
• Completely fluent and confident in written and spoken English

Experience – essential

• Knowledge of marketing partnerships, sponsorship or fundraising
• Proficiency in Office Word or similar and PowerPoint
• Proficiency in research and record keeping
• Confidence in using social media and digital research tools
• Excellent writing and communication skills
• Working in an office environment

Experience – useful

• Interest in arts and culture
• Understanding of the business world
• Familiarity with London
Attributes
• A hands-on self-starter
• Competent, practical, organised and unflappable
• Comfortable with technology and the digital world
• Analytical, with the ability to compile and analyse figures and statistics to inform decisions.
• Good attention to detail and ability to work to and meet deadlines
• Emotionally intelligent with strong interpersonal skills

Terms and conditions of the post

Office hours: are 9am – 5.30pm although the post allows for flexible working including working from home and shared spaces.
We are based in a light and airy office space in a mews five minutes from Euston, Warren Street and Euston Square tube stations. We share an office with a design agency.
The Director and the postholder are based in the office and Associates use the office flexibly, with project meetings and regular full team meetings at intervals throughout the year.

How to apply
Please send an up-to-date CV with a covering letter, outlining how you meet the job specification (not more than four pages in total). Please include details of two referees.