Admin Jobs: Roles & Responsibilities

Admin jobs are some of the most common roles available – but what can you expect from these jobs? Are there ways to stand out of the crowd when you apply?  give you the low down on admin roles.

desk showing admin in searchbar


What is an admin job role?

Efficient admin people are there to make sure that everything runs smoothly behind the scenes of a successful company. There are all kinds of duties that are typical for an admin job. These might include:

  • Answering phones
  • Sorting out post
  • Ordering stationery and other supplies
  • Greeting visitors
  • Writing up meeting actions
  • Filing
  • Managing diaries

Benefits of working in an admin role

There are lots of potential benefits to admin jobs. Here are just a few:

  • Part time admin jobs are fairly easy to find
  • There’s good job satisfaction in achieving your busy to-do list
  • Good work-life balance – you won’t usually need to work overtime
  • You will work with a lot of different people
  • Your tasks are usually varied and interesting
  • There are good career prospects

What is the next career step for an admin assistant?

There are strong career paths for a good administrator. As you become more experienced you can take on more tasks and responsibilities, which can mean better earnings.

Many office admin staff progress to become Personal Assistants, Executive Assistants and Office Managers.

Most employers will look for good levels of literacy and numeracy, and some experience of the skills listed in the job profile will certainly help. But admin is often an entry level role, so a positive attitude and good interpersonal skills will often get you a job.

There are NVQs and SVQs in Business and Administration and BTEC qualifications if you want to improve your chances and get ahead.

What skills are needed in administration jobs?

Most administrative job adverts will set out the skills that the employer is looking for, but typical requirements from your application will include:

  • Attention to detail
  • Able to stay calm under pressure
  • Being organised and methodical
  • Able to juggle and prioritise tasks
  • A team player
  • Being proactive and showing initiative<

How can I find admin jobs near me?

A search on a job site will usually allow you to filter the list to highlight roles in your local area. But if there is a company that you are particularly interested in working for in your town, you can also contact them direct and ask if they have any opportunities.

Are there admin jobs from home?

There has been huge growth in admin jobs from home in recent years. The pandemic has taught us all that people working at home can be just as efficient and productive as someone based in the office.

Search our jobs page and filter the results by Flexibility to see roles where homeworking is available. There are usually plenty to choose from.

There are hundreds of ‘Virtual Assistant’ jobs too, where you might support one or more smaller businesses with admin tasks. Your clients will save on the costs of setting you up in an office, while benefiting from your admin skills.

Bear in mind that you will usually need to set up your own home office to act as a virtual assistant. There are also franchise opportunities where you can set up your own admin business, with guidance and support from someone that has already successfully done so.

How can I make my application stand out?

Recruiters will be looking for people with good attention to detail, so check your application meticulously for errors.

Make sure too that you have highlighted how you meet the job requirements – you can often bring these out with a tailored cover letter.

A well-presented, well-written application that highlights your skills and relevant experience is sure to get you through to the next round of recruitment. But there are lots of jobs available, so if you don’t make it first time, keep applying to get a role that suits you.


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