How to write a job description

So you need some help in your business, and want to recruit.

Job Description


The first thing you should do is write a job description which you can use as a basis for your recruitment advertising and interview questions.

When writing a job description, you will need to spend some time thinking about the job.

You will need to decide the purpose of the role, how the work is made up, what the person is required to do and where the role will fit into your business.

Consider how the job could be done on a flexible basis. You will have access to a much wider pool of candidates if you can offer flexibility.

Could you recruit two employees and offer a job share? Perhaps the job can be part time only, or term time only?

If someone wanted to start early and finish early would that work? How would that fit into your business? Here are some tips on designing a flexible job.

Once you have completed the analysis/ research you are now ready to start writing your job description.

When writing a job description think about what the tasks of the job are, and what type of person are you looking for.

What skills do they need? Take care you do not discriminate!

There are several protected characteristics you need to be aware of;

  • age
  • disability
  • gender reassignment
  • marriage and civil partnership
  • pregnancy/ paternity
  • race
  • religion and belief
  • sex

Individuals are protected from unfair discrimination during employment, and these characteristics apply before and after employment.

You will also need to decide how much to pay your employee – you must pay them at least the National Minimum Wage. You don’t have to disclose the salary on the job advert but it might help.

Below is a job description template, which may give you an idea of what to consider

Job description template

Job title:
Role reports to:
Manager responsibilities:
Working hours/ days:
Main responsibilities of job

  1. Example
  2. Example
  3. Example
Key tasks

  1. Example
  2. Example
  3. Example
Person Specification

  1. Qualifications
  2. Experience and skills
  3. Knowledge
  4. Other requirements
Competencies (abilities/ skills)    
Any additional information  


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