Office Administrator – Exams (Part Time, Contract)
Sheffield, South Yorkshire

Are you a highly-organised Office Administrator with great prioritisation skills? Want to gain valuable insight into the examinations sector with a leading institution? If so, read on.

About Us

With over 120,000 members in 140 countries, the Institution of Mechanical Engineers (IMechE) has been at the heart of the engineering profession since 1847.

We strive to improve the world through engineering by developing engineers, promoting engineering, informing opinion and encouraging innovation.

Due to ongoing growth, we’re now looking for a part time Office Administrator to join us on a three month contract that has the potential to become a permanent role.

The Benefits

- Salary of £18,000 pro rata
- A minimum of 26 days’ holiday pro rata plus Bank Holidays
- Stakeholder pension scheme
- Private health cover
- Enhanced maternity and shared parental leave policies
- Life assurance (three times annual salary)
- Continuous training and development opportunities

Here at IMechE, we are proud of our impressive history, long tradition and fine reputation. We are passionate about making the world a better place through engineering and each one of our employees contributes to our goal of making a positive, lasting impact.

Within a people-oriented and creative environment, you will have the chance to play a key part in our national and international examinations process.

The Role

As an Office Administrator, you will log, prepare and dispatch examination packs to examination centres conducting Personnel Certification in Non-Destructive Testing (PCN) examinations.

In this fast-paced role, you’ll work with clients, candidates, companies, students and exam centres regarding exams, bookings and requirements.

Specifically, you will:

- Act as the first point of contact for external queries
- Process exam bookings for candidates via phone, email, fax and in person
- Create an Examination Requirements List (ERL) and a Master Record Ledger (MRL) for each exam
- Set up exam contents for both UK and non-UK exams
- Produce exam results notices

About You

To join us as an Office Administrator, you’ll need:

- Previous administration experience, gained in a busy office environment
- Customer-focused experience
- A high level of IT literacy and proficiency in developing, administering and using PCs and associated networks and systems (such as MS Office) to acquire, manipulate and disseminate information
- Strong organisation and prioritisation skills

Ideally, you’ll have experience within the training, examination and/or certification sector. Experience of Microsoft Access would also be an advantage.

Other organisations may call this role Examinations Administrator, Exam Administrator, Examination Co-ordinator, Certification Administrator, Training Co-ordinator, Training Administrator or Qualifications Administrator.

We’d love to hear from you if you’ve worked as an Office Administrator, Administrator, Office Clerk, Office Co-ordinator, Secretary or Receptionist.

This is a part time role, working circa 22 hours per week additional hours may become available. We are flexible regarding hours, start times and finish times.

Interviews will be held on an ad-hoc basis as suitable applicants apply. An immediate start is available for the right candidate.

Thank you for your interest in this post. We look forward to receiving your application.

We regret that we are unable to reply to each applicant; therefore, if you do not hear from us within 28 days of your application for this post you should assume that you have been unsuccessful on this occasion.

Webrecruit and the Institution of Mechanical Engineers are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re a proactive and organised Office Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency