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Part Time Admin Assistant

Employer
Adecco
Location
City of London
Salary
£12.00 - £13.00/hour
Closing date
9 Jun 2019

View more

Sector
Administration, Secretarial & PA
Hours
Part Time
Flexibility
Set hours
Contract Type
Contract
Part Time Admin Assistant

Our client a a well-established and highly respected UK-based, registered charity who are working to reduce under nutrition globally are currently looking for a Part Time Admin Assistant to join their team providing administrative support to the UK-based team and one regional KM specialists based in India.

Pay rate: £12-13 per hour

Location: Waterloo

Start Date: ASAP

Duration: 3 Months

Type: Part Time, 18.75 hours over 4 or 5 days

Job Description

General Administrative Support

* Receive general enquiries to the London office by phone and email, refer to the right staff member and/or respond appropriately.

* Perform general clerical duties to support the project staff including printing, scanning, photocopying and posting.

* Open and sort post.

* Ensure the smooth day to day running of the office including monitoring office supplies, arranging maintenance and operation of office equipment.

* Keep the office well organised and with all other staff, including electronic and hard copy filing.

* Deal with day to day postal needs including DHL etc, domestic and international

* Administer the petty cash

* Help take meeting notes as requested and circulate the minutes

Project Support

* Become conversant with certain policies and procedures and work with the project manager to ensure these are followed by the team members. The policies associated with invoices, expenses and travel are particularly important as the PA has designated responsibilities within these.

* Collect invoices and expenses from staff and consultants, check and code for submission to the accounts team

* Work with another office to ensure good communication lines and synergy between both offices.

* Monitor the email account, responding to emails or escalating within the team

* Monitor the contacts database, adding new contacts and maintaining existing contacts.

* Upload materials including podcasts to the website, monitor the project Facebook page and Nutrition Groups platform, responding appropriately

Travel & Meetings

* Arrange flights, visas, accommodation, ground transport and other necessary travel for staff and consultants.

* Lead on implementing ‘pre-travel’ checklists and work closely with the other office to implement and improve procedures.

* Assist in arranging UK-based and international meetings or schedules as required. Book meeting rooms, arrange catering, etc

Key Skills/Experience:

* 2+ years of experience in an administrative role.

* Experience of making international business travel arrangements preferably in Asia and/or Africa.

* Strong IT skills including Microsoft Office applications.

* Excellent organisational skills.

* Ability to be responsive and flexible to project related requests.

* Excellent communication skills.

* Excellent attention to detail.

* Ability to work autonomously and use initiative.

* Integrity, professionalism and discretion.

* Cultural sensitivity and ability to work with people from a wide range of backgrounds.

* Experience of using social media in a business context and updating websites would be an advantage.

* Experience of financial processing including expenses reconciliation and/or a strong database skill set would be an advantage.

If this is the role for you, then apply today! Only shortlisted candidates will be contacted. Adecco is an equal opportunities provider.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information – please copy and paste the following link in to your browser https://(url removed)/candidate-privacy

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