Project Office Manager

Recruiter
Lendlease
Location
Manchester
Salary
Negotiable
Posted
13 May 2019
Closes
12 Jun 2019
Ref
REQ-7027763
Hours
Full Time
Flexibility
None
Contract Type
Permanent

Lendlease have a need to appoint a permanent Office Manager within the Project Office on a large scale construction project in Manchester. The role is to provide office management and administrative support to the preconstruction and delivery teams on the project.

Accountabilities / Job description

  • Overall responsibility and accountability for the smooth and efficient operation for the Project office
  • Overseeing maintenance and housekeeping within the Project Office
  • Provide secretarial support to senior management within the Project Office
  • Diary Management
  • Provide front of house service to all external and internal visitors
  • Taking telephone calls - ability to proactively re-direct people to others who can or may be able to assist
  • Organising internal and external site visits, conference calls, meetings, dinners, events etc
  • Supporting senior management to expedite system processes, Appian, E-finance, Enablon and Footprint
  • Booking of meeting rooms and organising of refreshments and lunches as required, ensuring charged to relevant project or overhead
  • Support / provide BIW Conject documentation control
  • Booking of hotels and travel through Lendlease approved provider
  • Ordering of office supplies - stationery, paper and kitchen supplies
  • Overseeing filing (including electronic) and post management system
  • Collating and entering sustainability information onto Footprint.
  • Collating and entering quality and safety KPI data.
  • Supporting the project team in management of training, pulling presentations together and general file keeping.
  • Work collaboratively with other assistances within UK Regions



Skills, Experience and Capabilities

Essential

  • Ability to communicate effectively with all levels of personnel both internal and external including sensitivity to others
  • Excellent planning and organisation skills with the ability to multi task, work to deadlines, prioritise tasks and work to optimum efficiency
  • Professional and mature approach when dealing with internal contacts and external clients / stakeholders and sensitive information
  • Maintaining confidentiality at all times
  • Excellent computer skills - intermediate ability on Microsoft suite
  • Strong networking and interpersonal skills
  • Strong analytical skills, initiative and ability to think strategically and creatively
  • The ability to be both a self-starter and to work as part of a team
  • Proven reliability, attention to detail, high level of accuracy
  • Enjoys a busy and demanding environment, however can remain calm under pressure and promote a calm environment
  • Self-motivating with a 'can-do' attitude and demonstrable drive to get results
  • Strong problem solving skills and can use own initiative
  • Open, honest and willing to take responsibility for outcomes

Desirable

  • Knowledge of UK Construction business
  • Experience in a similar Role

Key Interfaces

  • Internal - All level of employees within the Lendlease organisation
  • External - Extensive liaison with external clients and stakeholders

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