Job Title – General Administrator Reports to – Commercial Director

Location – Rickmansworth Salary - £20-24,000 FT

Full Time, Monday – Friday (part time would be considered across 5 shorter days)

Duties;

* Supporting the requirements of the Commercial department including typing of reports, letters, memo’s, minutes of meetings etc. (in a corporate style)

* Controlling documentation issue to subcontractors and clients in connection with the purchasing functions

* Liaising with Design, Construction and Accounting departments to provide both administrative support and control of existing project control procedures

* Reviewing, querying and seeking clarification and as advised, correcting documentation prior to issue outside the organisation

* Sorting incoming post and dispatching outgoing post and archiving, filing (paper and electronic)

* Liaising with couriers when required

* Photocopying, scanning and binding with responsibility for print room maintenance/tidiness/topping up photocopiers etc.

* Assisting PM, Purchasing, QS and Estimating departments as and when required as general admin support

* Arrange lunches, teas and coffee for meetings (internal and client) as and when required

* Telephone cover (taking calls and taking clear messages to be passed on)

* Any other duties assigned or deemed necessary

* Assist with upkeep/filing of sales literature and mailing of literature to clients

* Assist with ordering of office stationary and equipment

* Assist with general upkeep and tidying of office environment.

Skills / Experience Required;

* Highly organised, friendly, helpful and approachable

* Trustworthy, reliable, flexible and able to prioritise a changing to do list

* Maintain discretion at all times

* Able to work in a team

* Proficient and accurate in using Outlook, Word, Excel and PowerPoint

* Excellent administrative, procedural skills and able to work in a busy and confidential environment

* Good and articulate communication skills, both written and verbal, with an excellent telephone manner and the ability to communicate at all levels

* Organised and able to prioritise workload / multi-task, as supporting more than one department

* Self-motivated with ability to work with minimal supervision and a willingness to take on responsibility

* Confident team player, who enjoys a diverse and varied role

* Proactive with strong initiative to assist in all areas of administration

* Good time management