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Secretary - 10801

Employer
Environment Agency
Location
Brampton
Salary
18392.0000 -
Closing date
23 Jun 2019

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Sector
Administration, Secretarial & PA
Hours
Part Time
Flexibility
Set hours
Contract Type
Permanent
Secretary - 10801

Number of jobs available
1

Region
East of England

City/Town
Brampton

Building/Site
Brampton Office

Grade
Staff Grade 2

Post Type
Fixed Term

Working Pattern
Full Time, Part Time

Role Type
Administration / Corporate Support

Salary Minimum
£18,392 pro-rata

Job description
We are looking for a full-time Secretary to join the team on a fixed term basis.

This is a high profile role in a high profile area. Your primary role will be to provide excellent secretarial support to members of our area leadership team. This could include tracking, collating and organising information, emails and files, managing multiple calendars including arranging travel and accommodation, organising and attending meetings to capture actions.

You will be the point of contact for the managers you support, sharing information with different teams across the area.

There are opportunities to get involved with incident management. We have a flexible range of roles you can volunteer for and you'll get all the training and support you need. If successful, your line manager will discuss arrangements with you depending on your role and circumstances.

This is a fixed term assignment until 30/04/2020 - INTERNAL CANDIDATES PLEASE NOTE you must ensure you seek agreement from your line manager to apply for this role.

There is flexibility around the contracted hours of this role and we are looking for 26 to 37 hours per week.

The team
You will be part of a friendly group of secretaries, based in a number of different offices that support the area leadership team and work closely with the area director's personal assistants. Team work and a positive attitude are essential. The area leadership team support group is part of the Customers and Engagement team within the East Anglia area of the Environment Agency.

Experience/skills required
We are seeking an experienced secretary with good verbal and written communication skills (GCSE/O Level standard) and practiced at managing multiple diaries. You'll have a proven ability to work unsupervised, work well within teams, manage your own workload and meet tight deadlines.

Other key requirements for this job include IT literacy including, but not limited to, proficiency in IT applications including outlook, word and excel along with good organisation and communication skills and customer focus.

Some adhoc travel to other offices within the area may be required so a full UK driving licence is desirable.

Everyone starting a new role with the Environment Agency will be welcomed into the team and given all the training and support needed to succeed.

We offer an extensive range of employee benefits and there are fully funded opportunities to develop further academic/professional qualifications.

Contact and additional information
Closing Date: 23rd May 2019 at 23:55 hours

The grade rate is £18,392.
Hours: 26 to 37 per week.

The information in the candidate pack is taken from a generic role profile so, whilst relevant, it is not specifically tailored to this position. The advert provides you with details of key accountabilities and skills needed to succeed in this role.

If you have any questions on these posts please contact the hiring manager: Jen Woodward - [email protected] or on 07500 102862

Job description attachment 1
Candidate Pack - 10801.docx - 670KB
Converted File Candidate Pack - 10801.docx.pdf - 1498KB

Job description attachment 2
Job Profile - 10801.pdf - 70KB

Closing Date:

23/05/2019, 23:55 hours

Level of security checks required
Basic Check

Length of contract
Until 30/04/2020

Competence 1
Focuses on Customers and Partners

Description
Please note we do not accept CVs. It is your answer given to the question below that will be used for interview selection.

In this role you may be required to provide secretarial and admin support to more than one manager.

Can you provide an example of a time when you have been asked to be in two places at once, how did you balance the needs of your customers?

Competence 2
Achieves Results

Description
Please note we do not accept CVs. It is your answer given to the question below that will be used for interview selection.

Describe a time when you were asked to complete a big piece of work at very short notice, how did you ensure you were successful?

Competence 3
Works in Teams

Description
Please note we do not accept CVs. It is your answer given to the question below that will be used for interview selection.

It's likely that in this role you will be supporting teams based across multiple offices.

Please can you tell me about a time when you have worked with a geographically dispersed team and how you built good working relationships with the different team members?

If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.

We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.

We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.

The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.


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