Administrator/Receptionist (Part Time)

Our client is an established development company based in Hastings. They are currently looking for an Administrator to join their busy and hardworking team on a part time basis.

The ideal Administrator will have demonstrable experience within administration, possess superb customer service skills, be computer literate as well as have excellent organisational skills and the ability to work on your own initiative. As an Administrator you will be greeting clients, booking meeting rooms for clients as well as general administration duties.

You may be required to cover other offices in both Hastings and Eastbourne, so own transport and driving licence is essential.

The ideal Administrator will hold the following skills and experiences:

Demonstrable experience within an administration position
Be computer literate
Possess superb customer service skills
Be very well organised, able to work on your own initiative and prioritise your workload
Strong written and verbal communication skills with an eye for detail and an excellent command of grammar and spelling

Your duties as an Administrator will include:

Greeting clients and their visitors
Booking meeting rooms for clients via Microsoft Outlook
Ensuring meeting room tidy for each booking
Making refreshments for meetings
Emptying and stacking the dishwasher daily
Opening and closing the reception and breakout areas each day which includes un-setting/setting alarm
Checking coffee machine stock daily
Keeping the reception area clean and tidy
Programming fobs and keys for clients
Adhoc photocopying for clients
Liaising with clients regarding building works
Liaising with landlords regarding building faults
Preparing welcome packs for new clients
Updating and printing weekly sign in sheets
Updating the various contacts lists
Sorting client post into pigeon holes
Franking outgoing post for clients including recording special deliveries
Logging virtual office client post and informing them of arrival
Letting clients know when parcels have arrived
Answering telephone and email enquiries about unit vacancies and relaying information to Landlords
Car park management including updating registrations, providing permits and daily spot checks in the car park to ensure people are using the facility correctly
Daily Health and Safety checks including visually inspecting emergency lighting, fire exits, building walkaround and checking showers
Monthly Health and Safety checks including first aid kit supplies and electrical equipment visual inspection and disabled toilet light checks
Assisting in bi-annual fire drill role call
Ensuring reception area is kept GDPR compliant

Salary:

£8.50 per hour

Hours:

Monday – Friday, 1pm – 5pm
Flexibility to cover Morning Shift of 8.30am – 1pm

Location:

St Leonards, East Sussex

Start Date:

ASAP

Key Words:

Administrator, Receptionist, Admin, Administration, Reception, Microsoft Outlook, GDPR, Computer Literate, Hastings, Bexhill, Eastbourne, St Leonards, East Sussex