Fundamental to living our core values is having great people in our business. That's why we believe that Amey is only as great as the people we employ. We place great value on our people and the contribution they make to our business, that's why we aim to offer a competitive benefits package to all of our employees. Working for Amey you will receive a competitive salary and will be able to join our contributory pension scheme. In addition you will be entitled to Company sponsored life assurance and a generous holiday entitlement. You will also be invited to join Amey Choices which offers a range of flexible benefit options and offers additional benefits available throughout the year. Amey is an equal opportunities employer.
What is the purpose of this role?
To provide wide range administrative support services to a Hard & Soft Facilities Management team
What will this role involve?
* Oversee and manage administrative support in accordance with Government Regulatory & Statutory undertakings, complying with H & S and Environmental Regs * Prepare and maintain reports as required by Management including MS Excel, WorkManager and other bespoke IT systems * Ensure accurate booking in of Contractors, Visitors and other staff to site * Support Management in formal meetings, including booking suitable facilities, confirming site access, recording attendance and producing accurate minutes and action logs * Take direction from Business Support Coordinator/Manager and senior team members * Receives and disseminates information to other team members to ensure service delivery * Maintain office filing system in accordance with Amey policy, both electronic and hard copies * Raise purchase orders and arrange payment of invoices * Undertake other business support duties as part of a team * Assist in the resolution of complaints in a timely and satisfactory manner, liaising with the client at all times * Process and handle confidential information with discretion * Ability to support and communicate effectively with local MoD personnel to ensure delivery of the Amey contract
What are we looking for?
* Education to GCSE level or equivalent * Familiar with/exposure to management systems or other similar data entry and reporting database applications * Able to develop and maintain good working relationships * Previous experience of working in a general administration/business support role * Friendly and professional manner * Conscientious and confident approach to duties with a polite, pleasant and helpful attitude * Flexible and adaptable * Developed communications skills are required to influence internal and external customers * A proactive, conscientious and confident approach * Enthusiastic and able to act with initiative * Experience/use of MS Word and MS Excel