Part Time Finance Partner / Book keeper - Flexible Working Available
A Vibrant young Agency based in Shoreditch are in need of an experienced Part time Finance Partner / Book keeper to join the team. Working 24 hours per week ideally 10-4, but can be flexible.
This Finance Partner / Book keeper will manage the day to day finance functions for the agency. They will be the go-to person for finance queries.
The main accountabilities for this role will include:
Issue invoices to customers in line with project / contract agreement.
Chase outstanding invoices
Liaise with project managers to answer any client queries
Purchase Ledger –
Process supplier invoices ensuring costs are allocated to the correct project
Process expenses and credit card receipts
Monitor petty cash / float advances and ensure reconciliation is received in a timely manner
Reconcile supplier accounts on a monthly basis.
Chase up outstanding invoices and receipts from suppliers and staff to ensure all documentation is reconciled and posted to the system by15thof the month.
Project Monitoring –
Work with project managers to ensure they have financial overview of their projects- supply weekly cost reports.
Variances to be invoiced to client in a timely manner.
Chase project managers for timely reconciliation of projects, ensuring all costs are captured in the system.
Maintaining Billing & Income forecast ensuring it reflects the latest project log on a weekly basis.
Upload payments / receipts to system and complete monthly bank reconciliation.
Cash flow –
Assist Finance Manager with company / project cashflow.
Liaise with company director regarding supplier payments and reporting
VAT Returns –
Dealing with quarterly VAT returns, ensuring VAT rates are applied correctly to purchases / expenses / sales invoices
Other Duties –
Adhoc analysis and reporting.
Oversee management of company overheads
Ensure projects have appropriate insurance
Office Management –
Oversee day to day office management.
Work with department heads to ensure IT and office resources are in line with needs.
Experience of working in a fast paced process driven environment is required, the person must have strong interpersonal skills. Good excel skills and ideally have experience of Quickbooks, although training can be provided.
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