Part Time Finance Partner / Book keeper - Flexible Working Available

Shoreditch, London (Greater)
Up to £27,000 pro rata
01 Oct 2019
01 Nov 2019
Part Time
Contract Type

A Vibrant young Agency based in Shoreditch are in need of an experienced Part time Finance Partner / Book keeper to join the team. Working 24 hours per week ideally 10-4, but can be flexible.

This Finance Partner / Book keeper will manage the day to day finance functions for the agency. They will be the go-to person for finance queries.

The main accountabilities for this role will include:

Sales Ledger- 

Issue invoices to customers in line with project / contract agreement.

Chase outstanding invoices

Liaise with project managers to answer any client queries 

Purchase Ledger – 

Process supplier invoices ensuring costs are allocated to the correct project

Process expenses and credit card receipts

Monitor petty cash / float advances and ensure reconciliation is received in a timely manner

Reconcile supplier accounts on a monthly basis. 

Chase up outstanding invoices and receipts from suppliers and staff to ensure all documentation is reconciled and posted to the system by15thof the month.

Project Monitoring – 

Work with project managers to ensure they have financial overview of their projects- supply weekly cost reports. 

Variances to be invoiced to client in a timely manner.

Chase project managers for timely reconciliation of projects, ensuring all costs are captured in the system. 

Maintaining Billing & Income forecast ensuring it reflects the latest project log on a weekly basis.

Banking – 

Upload payments / receipts to system and complete monthly bank reconciliation. 

Cash flow – 

Assist Finance Manager with company / project cashflow. 

Liaise with company director regarding supplier payments and reporting

VAT Returns – 

Dealing with quarterly VAT returns, ensuring VAT rates are applied correctly to purchases / expenses / sales invoices

Other Duties – 

Adhoc analysis and reporting.

Oversee management of company overheads

Ensure projects have appropriate insurance

Office Management –

Oversee day to day office management.

Work with department heads to ensure IT and office resources are in line with needs. 

Experience of working in a fast paced process driven environment is required, the person must have strong interpersonal skills. Good excel skills and ideally have experience of Quickbooks, although training can be provided.

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