Location

Fareham, South East, PO14 4LW

About the job

Do you thrive in a varied and responsive work environment?

Are you a confident communicator?

Do you have experience using Microsoft Office Word, Excel and Outlook? Job description

If so, then this exciting opportunity as our Officer Administrator is for you, and we’d love to hear from you!

Based under the Maritime Operations Directorate, the Office Administrator will provide efficient and effective business and administrative support.

This is a great opportunity for a proactive individual to embrace a diverse and varied range of responsibilities, supporting the teams that provide a national emergency service as part of MCA.

The role is extremely varied, making it an exciting and interesting work environment with a fast-paced energy which will make the role very enjoyable.

Occasional travel may be required

Responsibilities

Key responsibilities include:

-Supporting NMOC and HMCG national network recruitment campaigns, including creating vacancy request forms and recruitment timetables, organising sifts and assessment days, uploading to and maintaining information on online recruitment portals, arranging medicals and pre-employment checks.
-Compiling and providing accurate and timely management information and statistics for end of month reports.
-Providing executive assistance, including correspondence, invoice and payment processing, collation of documentation for meetings and minute taking.
-Where a major incident or national emergency (or an exercise of such) has been declared, providing operational and executive support to Tactical and/or Strategic Command Groups, including working as a loggist when directed.

About You

You will be a confident and approachable individual with excellent interpersonal skills.

We will need you to be responsive, utilising your ability to prioritise work based on the requirements of the directorate, being versatile and reacting positively and adjusting to the requirements of the role.

We would like you to be a self-motivated person who isn’t afraid to think for themselves as the role calls for a certain level of autonomy.

Whilst you will work independently you will confidently vocalise yourself to seek out information and answers ensuring to deliver against set objectives in a timely manner.

You will be able to demonstrate excellent communication skills, comfortably interacting with colleagues at all levels, building rapport with internal and external stakeholders at all grades, delivering information in a clear, confident and professional manner, tailoring this to suit your audience.

You will have proven IT skills especially with Microsoft Office software, including Word, Excel, Access and Outlook.

About us

The Maritime and Coastguard Agency (MCA) implements the government's maritime safety policy in the United Kingdom and works to prevent the loss of life and occurrence of pollution on the coast and at sea.

Safer lives, Safer ships, Cleaner seas.

Our vision is to be the best maritime safety organisation in the world.

Find out what it's like to work at the Maritime and Coastguard Agency

We are part of the Department for Transport (DfT). DfT is a great place to work, and our ‘one team’ approach really makes a difference. We value our staff and that’s why we’re committed to nurturing an inclusive environment across the Department.

You’ll be part of an innovative organisation that invests in all our people, ensuring we have the diverse skills to deliver transport that moves Britain ahead now and into the future.

DfT’s inclusion is recognition of our commitment to make the Department a great place to work through our culture of equality and inclusivity and the great strides we’ve made to raise the number of women in senior positions.

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Changing and Improving
• Delivering at Pace
• Making Effective Decisions

Benefits 

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Things you need to know 

Successful candidates must pass a disclosure and barring security check.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Ability and Experience.

After submission of your short application you will be invited to complete a Verbal Reasoning and Numerical Reasoning test.
You must be successful at each stage to progress to the next test. If successful on each test you will be progressed to the next stage to complete a full application.
Please complete the online tests as soon as possible ( 48 hours prior to the closing date is recommended), the closing date for the full application is 23.55 on 21/10/2019.
If you fail to complete the online test and submit your full application before the deadline your application will be withdrawn.
Guidance for each test will be available when you are invited to take the test.
The tests are administered online and accessed via the CS Jobs website.

The sift is due to take place 24th October 2019

Interviews/assessments are likely to be held 7th November 2019

If successful and transferring from another Government Department a criminal record check maybe carried out.

As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.

When considering your experience, please tailor your CV/Personal Statement to provide evidence of your: 

- Well developed interpersonal skills, and professional oral, presentational and written communication skills.
- Good organisational and time management skills, with the ability to prioritise work and allocate resources effectively.
- Ability to solve problems and make decisions, sometimes under time constraints.
- Computer literacy, demonstrating competent use of Microsoft Office, including Word, Excel and Outlook.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment could include:

• an interview
• an interview with one or more exercises

The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity. For further information on Success Profiles please click here

Your interview may consist of a range of question types. These may include questions about:

• what energises and motivates you
• how you would manage situations relevant to the role
• your previous experience
• your professional skills and knowledge

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Further Information

We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the sift panel.

We may hold a merit list for up to twelve months. During this time, if a similar role is identified and you have been placed on the merit list you may be considered for the post. Within the merit list period, your application form and selection information may be shared across the department and its agencies.

Operational Delivery Profession (ODP) is the largest and most diverse professional community across the Civil Service. Many of us will have an association with several professional communities or specialisms, ODP applies to all public facing roles / or a role that is primarily aligned to supporting the work of those with public facing roles. All critical to the delivery of UK public services’.

Reasonable adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Any move to the Department for Transport will mean you will no longer be able to carry on claiming childcare vouchers.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants Job contact : Name :   Central HR Services Email :   [email protected]   Recruitment team : Email :   [email protected] Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission