JOB TITLE:

Administrator

RESPONSIBLE TO:

Business Support Manager

HOURS OF WORK:

Monday - Friday, 35 hours per week

SALARY

£22'000-£24'000

PURPOSE OF THE JOB

1.1 To act as part time Receptionist

1.2 To provide support to the Business Support Manager and Business Support Coordinator managing operations and facilities across all UK & Ireland offices.

Duties include:

Answer all incoming calls and answer politely and informatively;
Meet and greet visitors and sign them into the office;
Prepare post including franked, special delivery, signed for and overseas letters;
Order taxis and cabs by phone and via our online account;
Book and add hire cars onto the Motor Insurance Database (MID);
Assist with organising office lunches including setting up meeting rooms;
Maintain post room and ensure franking machine is topped up with postage;

Check kitchen facilities on a regular basis and order and replenish stock as and when necessary;
Assist with organising minor office moves within and outside the head office;
Liaise with Team Administrators in relation to ongoing jobs in all office locations;
Liaise with sub-contractors as and when requested by the Business Support Manager and Business Support Coordinator;
Collate and order stationery requests and delivery as and when required;
Assist with managing mobile phones across UK & Ireland including replacing phones, being a point of contact for Associates and ensuring compliance with company policies;
Process supplier invoices in relation to milk, franking machine, couriers, etc;
Following training, complete workstation assessments for new Associates and check and report concerns expressed to the Health & Safety Coordinator;
Following training, assist with maintaining records and information on company car drivers;
Circulate information as and when necessary in relation to company cars/ policy;
Assist with managing external cleaners and ensure provision of a high-quality service at all times;
Organise replenishment and storage of supplies of consumables and disposable products associated with cleaning and hygiene;
Arrange and assist with the receipt, distribution and storage of deliveries from suppliers. Ensure items stored on-site and off-site are documented, efficiently organised and easily accessible;
Co-ordinate sorting, storage and collection of all recyclable items;
Assist with office opening and closing procedures to safeguard security and ensure office is fully functioning each working day;
Understand, comply with, and help promote and implement the company's Health &
Assist other members of the Business Support team as required;
Carry out projects as assigned by Business Support Manager;
Ensure effective communication within the Business Support team;
Attend meetings as and when required. There may be a necessity for these to be outside of normal working times and travel may be involved;
Work with, abide by and positively promote all company's policies and procedures;
all manner of office repairs such as furniture, flooring and carpet maintenance;Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://(url removed)/candidate-privacy Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://(url removed)/candidate-privacy Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser