PA / Senior Administrator - Part time

3 days left

Smartsearch Recruitment
£26000 - £29000/annum Pro rata
19 Oct 2019
18 Nov 2019
Part Time
Set hours
Contract Type
PA / Senior Administrator – Part time, Salary £26-29k pro-rata and dependant on experience, based in the Hazel Grove area of Stockport, part time working 30 hours per week Monday to Friday between the hours of 9am and 5pm (some flexibility in terms of start / finish times)

We have an exciting opportunity for a PA / Senior Administrator to join a small but growing Occupational Health service provider. This is a real generalist role that will provide PA / Secretary duties to the Director and will manage the office and administrative function for the business. Given the nature of the work, this role would be ideally suited to candidates from a Medical Secretary, Legal Secretary / PA or a Senior Administrator / Office Manager from a medical or legal related background.

The company provide on-site Occupational Health services and work with SMEs through to large businesses with multiple site operations, in both the public and private sectors.

The role:

To provide PA / Secretarial support to the Director and other occupational health employees, to include a range of administrative tasks, diary management and process coordination.
To take full ownership of the office management and administrative function of the business, ensuring that the operation runs efficiently and in a highly organised manner.
To provide the first point of contact for all internal and external customers and suppliers telephoning, e-mailing or visiting the Occupational Health Department. This involves providing basic advice on Occupational Health policy and protocols, liaising with employees, managers regarding referrals to the unit dealing with payment queries etc.
To process personal sensitive information in line with the requirements of GDPR and medical confidentiality. To maintain clinical records to support clinical team members and to produce accurate and timely reporting on department performance.

Receive, collate, log and distribute all incoming correspondence for the business, ensuring requests for clinical appointments and G.P. reports are correctly matched to medical files adhering to KPI’s.
Candidate Requirements:

Proven experience in a similar role E.g. Medical Secretary, Legal Secretary / PA, Senior Administrator or Office Manager, ideally from within an Occupational Health, medical or legal setting, where confidentiality is essential.
Knowledge of office management systems and procedures with the ability to manage an office and administrative function in a standalone capacity.
Proficiency in MS Office (MS Outlook, MS Word, MS Excel and MS PowerPoint in particular).
Excellent time management skills and the ability to prioritise and organise work effectively.
High attention to detail with problem-solving skills.
Excellent written and verbal communication skills – excellent telephone manner with people at all levels.
Strong organizational skills with the ability to multi-task and work to deadlines in a time pressured environment.
Experience in social media, website and marketing to generate business opportunities would be an advantage, bit is not essential.
If this sounds like the opportunity that you have been looking for then please apply, attaching your CV.

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