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Legal Secretary

Employer
Jobseekers Recruitment Services
Location
Taunton, Somerset
Salary
£12600/annum
Closing date
16 Dec 2019

View more

Sector
Legal
Hours
Part Time
Flexibility
Set hours
Contract Type
Permanent
LEGAL SECRETARY
TAUNTON

Our client is seeking a part-time Legal Secretary to join the Dispute Resolution Team based in their Taunton branch. A team player, the successful candidate will be a strong typist (60wpm+), and possess good communication skills. They will work flexibly, providing efficient secretarial and administrative support for the Partner and the DR Team.

Key Accountabilities:

Accurately create and input documents from digital dictation onto the case management system, checking with the Legal Advisor on any unclear details and ensuring that the document is properly constructed and accurately conveys his/her meaning.
Draft straightforward legal documents using the precedents provided, filing documents online where appropriate.
Ensure all email correspondence is entered on to the case management system.
Manage workload effectively and ensure deadlines are met.
Ensure all photocopying is accurate; take responsibility for checking photocopying done by Office Assistant.
Ensure all post is checked and subsequently signed by the Legal Advisor and that it is ready for collection by the nominated time.
Open and create new files, as instructed by the Legal Advisor, in line with the Firms procedures.
Deal accurately and promptly with the filing of all correspondence and documentation.
Assist the Legal Advisor with any aspect of file management, as requested.
Prepare files for archiving and complete deletion forms promptly.
Attend to clients on the phone and in person, accurately recording any messages and passing on to the appropriate person without delay.
Schedule appointments, arrange meetings, and maintain up-to-date diaries using the appropriate diary function, if requested.
Inform Reception of the whereabouts of the Legal Advisor, thus providing a more efficient service when dealing with client calls.
Ensure the confidentiality and security of all practice and client documentation and/or information.
Observe the Firms standards of quality management in all respects.
Undertake any additional duties which from time to time may be requested.
Key Competencies:

Confident user of MS Office
Administrative or secretarial experience in a legal setting, or qualification such as a Legal Secretarial Diploma or equivalent
Minimum typing speed of 60wpm
Excellent communication, organisational and prioritisation skills, including the ability to work as part of a team, and to work efficiently on a variety of tasks simultaneously in order to meet deadlines
A flexible and adaptable approach to changing circumstances
Excellent attention to detail
Ability to work with confidential information

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