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Part-time Receptionist

Employer
Index Group of Companies
Location
Farnborough, Hampshire
Salary
£11/hour
Closing date
16 Dec 2019

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Sector
Administration, Secretarial & PA
Hours
Part Time
Flexibility
Set hours
Contract Type
Temporary
Our high profile client is seeking an experinced professional receptionist to join their team for an initial 3 months assignment.
21.5 hours a week
1 full day with three half days on a rota.
Responsibilities:
• Responsible for all incoming calls and visitors to the office including directing calls to correct employee/department, taking messages, updating the telephone directory, the internal site, and Outlook directory for respective office, and ensuring visitors to the office have appropriate visitors badge and coordinated escort following company SOPs
• Responsible for mail and shipping including sorting and delivering all incoming faxes, sorting and posting all mail, receiving all incoming shipments and assisting with preparing outgoing shipments as necessary, and sending interoffice mail from the office to remote locations.
• General support including:
- Overseeing conference room scheduling and prepares conference rooms for meetings
- Assisting with client related meeting set up, as applicable
- Assisting visitors and staff with taxi and hotel bookings, as applicable
- Overseeing and ordering supplies which may include office, kitchen, mailing, etc. as applicable for respective office location. Ensures adequate and orderly stocking of mail boxes, kitchen and office supply areas.
- Assisting with the local directions and supervision of vendor services, which may include coffee service, food/drink vending machines, and offsite storage, and recycling/documenting shredding services.
- Assisting with the office’s emergency response to fire and security alarms by calling building management, emergency personnel, escorting visitors in building evacuations, etc., as necessary.
- Assisting with the maintenance of seating charts for the office.
Must of worked in a corporate environment previously would be a great advantage.
Index Recruitment Ltd is acting as an Employment Business in relation to this vacancy.
"Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days unfortunately you have been unsuccessful on this occasion

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