Position Summary

The Planner, Sports Services will be part fo the wider Sports Services Team working closely with the Olympic Team but focusing mainly on non-Olympic sporting events including the Tennis Grandslams, Cycling and Winter Sports. This position reports to the Manager, Sports Services and will also work closely with the Sports Services Team on Production Workshops, Venue Surveys and any other events related to major sporting events.

Immersed in a high energy, fast paced work environment, this position is required to interact with all levels of the organisation and be proactive in the operational support of Eurosport’s coverage of the Olympic Games and all other major sporting events.

Responsibilities

• Assist with the logistics planning & coordination, supporting the Manager, Sports Services & wider production team where required
• Contribute to the development & maintenance of the games management system – requirements, reporting & testing
• Create PO’s, manage invoice submission & track payment milestones to ensure timely vendor payments and contractual terms are met.
• Work with the team co-ordinator to manage the team corporate card & other spend; reconcile actuals and ensure Sports Services Team credit card is monitored and reconciled on a monthly basis
• Manage team calendar to track key deadlines & milestones
• Maintain positive working relationship with all suppliers to support Discovery Eurosport interest
• Assist with co-ordinating venue surveys, site visits, offsites and any other workshops or team events including flights, hotel bookings, events space and any other logistics.  Research and produce all logistics documentation.
• Assist with Olympic planning where required.

While this document is a comprehensive assessment of the role, the duties of the Logistics Planner may from time to time be amended as dictated by business.

Requirements

• Experience within the broadcast industry working on multi-sport events.
• Experience of working on large scale events with multiple attendees/crew.
• Experience of managing large inventories across multiple properties with varying facilities.
• Excellent organizational/administrative skills.
• Attention to detail essential.
• Adabtable and not affected by constant and unavoidable changes.
• The ability to prioritize and effectively manage multiple projects simultaneously.
• Ability to work under pressure, long hours and weekends when required.
• Excellent people and interpersonal skills.
• Willingness to  be onsite for an extended periods during event time.
• Wilingness to assist wherever required both in the build up and during major sporting events.
• Initiative, proactivity and motivation a must.
• Ability to communicate effectively in an international environment.
• Onsite experience preferable but not essential.