Skip to main content

This job has expired

PA to 3 Global Vice Presidents

Employer
Manpower Onsite Unilever
Location
City of London
Salary
£28000 - £34000 per annum
Closing date
28 Dec 2019

View more

Sector
Administration, Secretarial & PA
Hours
Part Time
Flexibility
Set hours
Contract Type
Temporary

An exciting opportunity has arisen to join a world leading global organisation, our client (a leading, global FMCG company with Brands such as Dove, Knorr, Persil & Magnum) are currently looking for a PA to 3 Global Vice Presidents, to be based at their prestigious facility in Blackfriars. This is a temporary role for a period of 6 months, however there is the potential that this could become permanent for the right candidate. This role is paying between £28,000 - £34,000 per annum, pro rata, depending on experience.

There is the option to work either full time (5 days per week) or part time (4 days per week).

The job supports 3 Global VPs (1 full time and 2 part time job share VPs) and will require collaborative and flexible working with other members of the global team.

The VPs travel frequently and require a PA who is a pro-active self-starter, and who can interact regularly with an international network both inside the business and externally. You must be capable of managing your own time effectively, have excellent organisation and prioritisation skills, as well as extensive administration skills.

Job Summary

  • Diary management - managing competing priorities, keeping track of the VPs schedule and planning accordingly. Perfect maintenance of the Outlook calendar.
  • Travel management - organisation of international and local travel, including preparation of itineraries, visas, etc. together with management of out of office requirements
  • Liaison with internal and external contacts - developing knowledge of key individuals (also including PA network within the function/company)
  • Working closely with the VPs team on agendas and other commitments
  • Processing expenses and invoices using relevant systems
  • Screening, redirecting and responding to queries and requests for information, as appropriate
  • Supporting the VPs to manage events including the organisation of local and international meetings
  • Visitor management
  • Typing of general correspondence emails and reports
  • Pro-actively tackling issues related to administrative processes to ensure speed and efficiency
  • Taking accurate notes and proactively following up on actions
  • Responding to queries and requests for information from other parts of the business on an ad hoc basis

Key Requirements

  • This role requires proven experience as a Personal Assistant or senior level secretary. Experience of managing senior job share holders would be beneficial but is not essential.
  • Experience of working with scientific or technical leaders would be advantageous.
  • Previous experience working with a large number of stakeholders internally and externally within an international framework
  • Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs
  • Critically, you must be well organized, able to prioritize tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels in and out of the organization.
  • Initiative to think around how to help the VPs be as efficient as possible in using their time
  • You must be comfortable working in a virtual environment and building collaboration with people from different cultures around the world.
  • Excellent in Microsoft applications including Word, Excel, Power Point, SharePoint - with accuracy and speed
  • Ability to quickly acquire new IT skills to utilize key company software and systems
  • You must be flexible, have a high degree of maturity, self-confidence and with strong interpersonal skills
  • Calm and resilient to be able to cope with changing demands and priorities
  • Trustworthy and sensitive when exposed to confidential business and personal information

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert