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Secretary

Employer
West Mercia Police
Location
Leamington Spa
Salary
£20619 - £22833/annum
Closing date
30 Dec 2019

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Sector
Public Sector
Hours
Part Time
Flexibility
Set hours
Contract Type
Permanent
Secretary Leamington Spa, Warwickshire Permanent Part Time (18.5hrs), Tuesday, Wednesday and Thursday am. The closing date for this post is 12 noon on 13th December 2019. Those currently eligible on the redeployment register will be given prior consideration Interview date to be confirmed The main purpose of the role is to provide secretarial and administrative support to the Strategic Board/Local Criminal Justice Board (LCJB) and its sub-groups. To provide financial support in relation to the ordering and invoicing of goods and services provided to or supplied by the Justice Centres.   Main Responsibilities: To support the delivery of the local criminal justice board aims, objectives and priorities To provide an efficient and effective service to the Criminal Justice Agencies housed within the Warwickshire Justice Centres. To support the LCJB Manager with the timely collation and analysis of data in relation to the Boards delivery plan and performance dashboard. To manage the diaries of managers, arranging appointments and meetings including booking venues, collating and distributing agenda items and relevant papers, taking accurate minutes for circulation. To provide secretarial support to the sub-groups of the Strategic/LCJB as directed by the Board. To deal effectively with routine enquiries from the occupying agencies, managing and negotiating effectively with the individual to achieve a positive outcome To receive and review national reports and to assimilate and present the key points in report format. To raise orders and invoices using the police financial systems, as directed by the Business Manager and ensure timely receipt of invoices, goods and services, and to issue follow up notices where payments due have not been paid. To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.   Experience/Skills: Knowledge: 5 A-C grade GCSE’s (including English language and Maths), or equivalent Experience: Experience of providing secretarial support to senior managers. Previous experience of working in a busy and demanding office environment. Proven ability to take clear and concise minutes of meetings. Proven ability to deal tactfully and sensitively with people at all levels. Experience of working with financial systems in a financial environment. Key Skills: Excellent word processing skills. Competent in the use of IT packages – Microsoft Word, Excel, Powerpoint. Proven ability to summarise information accurately, ensuring inclusion of all salient points. Proven ability to build effective working relationships and operate as part of a wider team. Ability to influence others and negotiate to achieve a positive outcome. Excellent and effective interpersonal and communication skills. Ability to operate calmly and professionally under pressure. Flexibility to work to changing priorities and deadlines. Ability to maintain strict confidentiality. A proactive ‘can do’ approach in managing situations and people effectively. Ability to work on own initiative. Proven ability to co-ordinate a wide range of tasks.  Special Conditions: Fire Warden. We want our organisation to be as diverse as the community it serves. We welcome applicants from all sections of the community.  You will be required as part of Warwickshire Police recruitment process to successfully complete vetting and credit checks.   We support the “Happy to talk flexible working” campaign, which aims to encourage uptake of flexible working for individuals, the flexible working options that may be considered for this role include; Part Time working

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