Shared Services Finance Lead - Flexible Working Available

Location
Southampton, Hampshire
Salary
£37,803
Posted
13 Jan 2020
Closes
24 Jan 2020
Hours
Full Time
Contract Type
Permanent

Location

Southampton, South East, SO15 1EG

About the job

Are you a natural at seeing the bigger picture?

Do you enjoy engaging with a variety of people, using your excellent communication skills to share information?

Would you like the opportunity to work for an agency that is responsible for saving lives?

If so, we’d love to hear from you!

As the Finance Shared Services Lead, you would be responsible for taking the lead on the finance and procurement system and service requirements for Shared Services ensuring that MCA business and operational needs are met and governance controls are in place. This will include working in partnership with key internal and external stakeholders and suppliers to ensure the MCA's finance and procurement system is delivered to the required standard.

This role reports to the Head of Shared Services within the Directorate of Finance and will work closely with the Chief Finance Officer within the finance directorate.

Job description

• Act as the finance and procurement representative at DfT, MCA and supplier boards to ensuring MCA finance and procurement issues are escalated and prioritised appropriately and suitable solutions are agreed with all parties.

• To lead on all finance and procurement system changes including but not limited to; development and delivery of updates and communications, designing training and guidance, working closely with Change Agents across the business to ensure readiness.

• Work with all stakeholders to gain support for release functionality, priorities, timings, testing resources and acceptance criteria

• Work with relevant business areas to understand and implement future requirements ensuring they are engaged at every stage.

• Liaise with MCA finance team to co-ordinate future system, policy or process changes.

• Lead the management of the overall Shared Services change control process and future release plan from and finance perspective.

• Working closely with MCA finance team, Shared Services team and business areas to agree, plan and manage testing requirements for all releases and system upgrades from request through to full implementation.

• Plan and coordinate the delivery of all associated activities, including (but not limited to) configuration discussions, prototyping, system integration testing, user acceptance testing and performance testing

• Work with business areas to put in place temporary solutions and/ or contingencies as required

• Be responsible for the management of the finance and procurement defect tracker

• Lead on the management of the Shared Services finance budget ensuring all spend is in accordance with Government Financial guidelines.

• Carry out regular system audits to ensure compliance with finance policy and utilisation of the system functionality identifying and implementing resolutions.

• Responsible for providing finance and procurement systems updates and progress reports to MCA Boards including highlighting any issues, audit requirements or risks.

Responsibilities

About you

We are looking for a proactive individual who has part or full CCAB qualifications or equivalent knowledge and experience.

You are an excellent communicator, both written and verbally, and find it easy to engage with a variety of people.

Your great eye for detail helps you tailor your approach to ensure messages and information are presented to achieve the desired impact by your intended audience.

You have proven experience of programme or project management and implementing changes effectively.

Seeing the bigger picture comes naturally and you can visualise how things fit together to ensure future plans are achievable.

About us

The Maritime and Coastguard Agency (MCA) implements the government's maritime safety policy in the United Kingdom and works to prevent the loss of life and occurrence of pollution on the coast and at sea.

Safer lives, Safer ships, Cleaner seas.

Our vision is to be the best maritime safety organisation in the world.

Find out what it's like to work at the Maritime and Coastguard Agency

We are part of the Department for Transport (DfT). DfT is a great place to work, and our ‘one team’ approach really makes a difference. We value our staff and that’s why we’re committed to nurturing an inclusive environment across the Department.

You’ll be part of an innovative organisation that invests in all our people, ensuring we have the diverse skills to deliver transport that moves Britain ahead now and into the future.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Managing a Quality Service
  • Making Effective Decisions
  • Leadership
  • Communicating and Influencing
  • Working Together
  • Changing and Improving

Benefits 

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension

Things you need to know Security

Successful candidates must pass a disclosure and barring security check.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

The sift is due to take place on 28th January 2020.

Interviews/assessments are likely to be held w/c 10th February 2020.

Interview location to be confirmed.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. As a result, your assessment could include:
• an interview
• an interview with one or more exercises
• a full day of activities including interactive, written and timed exercises

The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity. For further information on Success Profiles please click here

Your interview may consist of a range of question types. These may include questions about:
• what energises and motivates you
• how you would manage situations relevant to the role
• your previous experience
• your professional skills and knowledge

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Further Information

We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the sift panel.

We may hold a merit list for up to twelve months. During this time, if a similar role is identified and you have been placed on the merit list you may be considered for the post. Within the merit list period, your application form and selection information may be shared across the department and its agencies.

Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

If successful and transferring from another Government Department a criminal record check maybe carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-Employment.Checks@cabinetoffice.gov.uk stating the job reference number in the subject heading.

New entrants are expected to join on the minimum of the pay band.

Reasonable adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Any move to the Department For Transport will mean you will no longer be able to carry on claiming childcare vouchers.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information Contact point for applicants Job contact : Name :   Mandy McDonald Email :   Mandy.Mcdonald@mcga.gov.uk   Recruitment team : Email :   dftrecruitment.grs@cabinetoffice.gov.uk Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: dftrecruitment.grs@cabinetoffice.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission

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