Aviation Financial and Data Support - Flexible Working Available
Spring Place, Southampton. SO15 1EG.
About the job
Have you got excellent problem-solving skills?
Would you like the opportunity to work within a financial role?
Do you have good working knowledge of Microsoft Excel?
If so, we would love to hear from you!
The Maritime and Coastguard Agency (MCA) are looking for a diligent Financial and Data Support Officer to work within their Aviation Programme.
The MCA is the largest operator of aviation in Government outside of the Ministry of Defence and spends over £4.5m weekly on aviation assets including helicopters and fixed wing aircrafts. It operates aircrafts under various contracts with over 300 pilots, engineers and support crew forming the backbone of these services. The Aviation Programme within the MCA Commercial Directorate is responsible and accountable for these services.
This is a highly important role as you will support the Aviation Programme with administrative and fiscal management, as well as compiling and cleansing data for helicopter services that is published on GOV.UK.
This is an exciting and unique opportunity to get involved in contributing to saving lives and protecting the maritime environment by helping to shape the way that the MCA conducts Search and Rescue in the UK.
Please note that this vacancy is only available as a part-time job sharer with two fixed full days on Monday and Tuesday.
The role responsibilities include:
- Compile and update financial records with regard to spend on all contracts within the Aviation Programme
- Compile and update service delivery records to enable the Aviation Programme to identify Key Performance indicators and Service Delivery requirements have been met
- Produce accurate end of month accrual and prepayment information for the Aviation Programme
- Review management information to verify aviation contract activity
- Use the Shared Service platform to raise purchase orders and sales invoices, goods receipt and return invoices, set up suppliers, manage new customers and monitor payment and income activity
- Resolve issues for unpaid customer income invoices and disputed customer income invoices
- Collect and cleanse data relating to aviation activities to enable the Aviation programme to analyse trends as appropriate
- Work with the Department for Transport to publish helicopter statistics on GOV.UK
We are looking for someone who has exceptional written and oral communication skills and can express themselves in a confident and concise manner with colleagues at all levels. You will represent the Agency professionally and clearly, ensuring key messages are delivered to both internal and external stakeholders in a timely manner.
You will have strong internal and external stakeholder engagement experience and can build rapport quickly. You will be a confident person with strong interpersonal skills who enjoys building solid working relationships at all levels with both internal and external stakeholders.
We would love someone with excellent problem-solving skills who can work methodically spotting inconsistencies and providing solutions. You will have good attention to detail and take pride in producing work to a high standard which is error free.
Proven IT skills are essential, in particular Microsoft Excel as you will be predominantly using this software as part of the role.
The Maritime and Coastguard Agency (MCA) implements the government's maritime safety policy in the United Kingdom and works to prevent the loss of life and occurrence of pollution on the coast and at sea.
Safer lives, Safer ships, Cleaner seas.
Our vision is to be the best maritime safety organisation in the world.
Find out what it's like to work at the Maritime and Coastguard Agency
We are part of the Department for Transport (DfT). DfT is a great place to work, and our ‘one team’ approach really makes a difference. We value our staff and that’s why we’re committed to nurturing an inclusive environment across the Department.
You’ll be part of an innovative organisation that invests in all our people, ensuring we have the diverse skills to deliver transport that moves Britain ahead now and into the future.
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Making Effective Decisions
- Working Together
- Delivering at Pace
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
Things you need to know
Successful candidates must pass a disclosure and barring security check.
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.
As part of the application process you will be asked to provide a CV and Personal Statement. When considering your experience please provide evidence of the following:
• Experience of working with Microsoft Excel
• Ability to pro-actively identify and solve problems
• Excellent written and oral communication skills
• Excellent interpersonal skills and experience in managing relationships with colleagues and stakeholders
The sift is due to take place on or around the 10th February 2020.
Interviews are likely to be held on the 20th and 21st February 2020.
Interview location to be confirmed.
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment could include:
• an interview
The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity. For further information on Success Profiles please click here
Your interview may consist of a range of question types. These may include questions about:
• what energises and motivates you
• how you would manage situations relevant to the role
• your previous experience
• your professional skills and knowledge
You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the sift panel.
We may hold a merit list for up to twelve months. During this time, if a similar role is identified and you have been placed on the merit list you may be considered for the post. Within the merit list period, your application form and selection information may be shared across the department and its agencies.
Operational Delivery Profession (ODP) is the largest and most diverse professional community across the Civil Service. Many of us will have an association with several professional communities or specialisms, ODP applies to all public facing roles / or a role that is primarily aligned to supporting the work of those with public facing roles. All critical to the delivery of UK public services’.
If successful and transferring from another Government Department a criminal record check maybe carried out.
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-Employment.Checks@cabinetoffice.gov.uk stating the job reference number in the subject heading.
New entrants are expected to join on the minimum of the pay band.
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via firstname.lastname@example.org as soon as possible before the closing date to discuss your needs Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Any move to the Department For Transport will mean you will no longer be able to carry on claiming childcare vouchers.
Feedback will only be provided if you attend an interview or assessment.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
Apply and further information Contact point for applicants Job contact : Name : Kirsty Garratt Email : Kirsty.Garratt@mcga.gov.uk Recruitment team : Email : email@example.com Further information
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: firstname.lastname@example.org If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission