Skip to main content

This job has expired

Executive Assistant

Employer
Lendlease
Location
City of Westminster
Salary
Negotiable
Closing date
23 Feb 2020

View more

Sector
Administration, Secretarial & PA
Hours
Full Time
Flexibility
None
Contract Type
Contract

Job Details

12 month Fixed Term Contract (Maternity Cover)

Based at our London Head office in Regents Place, we are looking to appoint a driven and organised Executive Assistant to provide daily support our CIO & Head of Procurement, as well providing administrative support to cover maternity leave.

Accountabilities:

  • Manage the day-to-day schedule of the assigned Executive, organising and scheduling meetings, proactively identifying priorities and commitments and coordinating appropriately.
  • Manage incoming correspondence, answering and screening calls, taking messages as appropriate, sorting mail for priority and responding appropriately.
  • Prepare correspondence, meeting minutes, documents and reports which are typically confidential in nature, drafting required documents in standard company format as directed.
  • Perform comprehensive administrative and secretarial duties which may include organising travel arrangements, coordinating and setting up meetings and special events, welcoming and directing visitors.
  • Liaise effectively with a range of internal and external staff, acting as a first point of contact for all internal and external inquiries and functioning as a liaison between assigned Executive and other internal staff.

Knowledge, Skills and Experience required:

  • Relevant tertiary qualifications (or equivalent skills and knowledge) in a related technical discipline.
  • Experience in an administration role, and/or knowledge of company policies, practices and personnel in order to effectively carry out responsibilities.
  • Demonstrated proficiency in operating word processing programs, Excel, Outlook and PowerPoint. Demonstrated planning and organising skills with the ability to organise and implement work priorities and perform a variety of critical and confidential tasks, balancing constantly changing priorities.
  • Sound written and verbal communication skills with excellent proofreading and grammatical skills.
  • Competencies include; Planning & Organising, Technology & Process, Verbal Communication, as well as Written Communication.

We aspire to create a diverse workforce by recruiting suitably qualified candidates from a range of backgrounds regardless of age, sexual orientation, ethnic or national origin or colour, sex, trans- gender status, religion or belief, pregnancy and maternity, marital or civil partnership, or any other group who face disadvantage in our society. As part of our ongoing commitment to diversity we have invested in the external verification for equality, diversity and inclusion and have achieved the Equality Assured Standard accreditation and the National Equality Standard.

We particularly encourage applications from currently under-represented groups in our industry including those who self-identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender and/ or disabled.

Lendlease is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. Our flexible working arrangements can help you to achieve a lifestyle balance.

We build careers, develop skills and invest in people.

Imagine what more you can do here.

Company

Lend Lease’s founder, an innovative young Dutch engineer named Dick Dusseldorp, dreamt of building an organisation that would be measured not just on its financial returns, but on its positive contribution to the environment and society.

 

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert